CA Arrangement & Description 2

Question 1

In archival arrangement, what is a 'series'?

Accepted Answer

A body of records filed or maintained together because of some relationship

Answer

Any group of records created by the same individual

Answer

A set of photographic or audiovisual materials

Answer

A collection of unrelated documents grouped by date

Question 2

What is the primary purpose of a box and folder list within a finding aid?

Accepted Answer

To help researchers identify the specific physical location of materials

Answer

To describe the intellectual content and significance of the collection

Answer

To provide item-level descriptions of every individual document

Answer

To record the acquisition cost and appraisal value of materials

Question 3

Which of the following best defines a 'fonds' in international archival terminology?

Accepted Answer

The whole of records created and received by a particular person or organization

Answer

The financial records of a collecting institution

Answer

A series of related photographic materials from one event

Answer

A group of collections donated by a single family

Question 4

How does 'arrangement' differ from 'description' in archival processing?

Accepted Answer

Arrangement is the physical and intellectual organization of records; description creates the access tools that communicate that organization

Answer

They refer to the same intellectual activity performed simultaneously

Answer

Arrangement applies only to digital records; description applies only to physical records

Answer

Description precedes and determines arrangement in all standard workflows

Question 5

Which encoding standard makes archival finding aids machine-readable and interoperable across different repositories?

Accepted Answer

XML following the EAD schema

Answer

HTML with structured formatting

Answer

PDF with embedded metadata

Answer

CSV with standardized column headers

Question 6

What is a 'sub-series' in hierarchical archival arrangement?

Accepted Answer

A subdivision of a series whose records share a more specific common characteristic

Answer

A smaller collection housed within a larger repository

Answer

A group of oversize materials extracted from a series

Answer

A restricted portion of a series awaiting review

Question 7

Which of the following is NOT a recognized level in the standard archival description hierarchy?

Accepted Answer

Chapter

Answer

Collection

Answer

Series

Answer

Item