Collection Development & Appraisal Flashcards

Which appraisal theory holds that archivists should document societal functions and activities rather than acquiring records based solely on organizational hierarchy?

Answer: Macro-appraisal

Macro-appraisal focuses on the functions and activities of record creators to ensure documentation of broad societal processes.

What term describes the value of archival records derived from their usefulness for purposes other than those for which they were originally created?

Answer: Secondary value

Secondary value refers to the usefulness of records beyond their original administrative purpose, including evidential and informational value.

Which document outlines the scope, priorities, and criteria for acquiring archival materials in a repository?

Answer: Collection policy

A collection policy defines what a repository collects, ensuring acquisitions align with institutional mission and avoid unnecessary duplication.

In archival appraisal, 'functional analysis' primarily examines which aspect of records?

Answer: Activities and purposes that generated the records

Functional analysis evaluates the activities, functions, and purposes that gave rise to the records to determine their archival significance.

Which concept refers to the process of documenting why specific records were selected or rejected during appraisal?

Answer: Appraisal documentation

Appraisal documentation creates an accountable record of decisions made during the appraisal process, supporting transparency and future review.

A 'deed of gift' in archival practice is best described as:

Answer: A legal transfer of title and intellectual property rights to the repository

A deed of gift is a legal agreement transferring ownership of archival materials from the donor to the repository, often specifying access restrictions.