APC Documentation and Record Keeping 5

Question 1

A pharmacy uses an automated dispensing cabinet (ADC). What documentation must accompany each removal of a Schedule 8 medicine from the ADC?

Accepted Answer

The ADC transaction log must be reviewed and reconciled against the S8 register, with any discrepancies documented

Answer

ADC electronic logs must be reconciled against the S8 register; the register remains the legally required primary record and discrepancies must be documented.

Question 2

Which statement about electronic records and their legal equivalence to paper records in Australian pharmacy practice is CORRECT?

Accepted Answer

Electronic records are generally acceptable if they meet legislative requirements for security, integrity, and accessibility

Answer

Australian legislation and standards accept electronic records provided they are secure, tamper-evident, backed up, and accessible for the required retention period.

Question 3

A pharmacist provides emergency supply of a medicine without a prescription. What must be documented?

Accepted Answer

The patient's name, medicine, quantity supplied, date, reason for emergency supply, and the pharmacist's name

Answer

Emergency supply requires full documentation of the patient, medicine, quantity, date, reason, and dispensing pharmacist to meet legal and professional obligations.

Question 4

What is the role of documentation in the medication reconciliation process when a patient is discharged from hospital?

Accepted Answer

An accurate discharge medication list with current doses must be communicated and documented to prevent medication errors at the community pharmacy level

Answer

Documented discharge medication reconciliation ensures community pharmacists have accurate current therapy information, reducing the risk of harmful discrepancies.

Question 5

A pharmacy's dispensing computer crashes and records from the last two hours are lost. What is the pharmacist's professional obligation?

Accepted Answer

Reconstruct records from available sources (prescription hardcopies, receipts) as completely as possible and document the data loss event

Answer

Professional and legal obligations require the pharmacist to reconstruct lost records from source documents and document the circumstances of the data loss.

(APC) Australian Pharmacy Council Practice Test

(APC) Australian Pharmacy Council Practice Test

APC Documentation and Record Keeping 5