APC Documentation and Record Keeping 4

Question 1

A pharmacist discovers that the S8 register balance does not match physical stock. What should be done FIRST?

Accepted Answer

Conduct an immediate investigation, document the discrepancy, and notify the relevant authority as required by state legislation

Answer

S8 discrepancies must be investigated and documented immediately, and reported to the relevant state health authority within the required timeframe.

Question 2

Which of the following best describes a 'dispensing record' as required by Australian pharmacy legislation?

Accepted Answer

A record of each dispensed item including patient, prescriber, medicine, quantity, date, and dispensing pharmacist

Answer

A dispensing record must capture patient, prescriber, medication details, quantity, date, and the responsible pharmacist's identity for each supply.

Question 3

A patient requests access to their own dispensing history. Under the Privacy Act, what is the pharmacist's obligation?

Accepted Answer

Provide the patient access to their records, unless a specific exception applies

Answer

The Privacy Act grants individuals the right to access their own personal health information held by a pharmacy, with limited exceptions.

Question 4

When transferring a prescription between pharmacies, which information MUST be documented on the transferred prescription?

Accepted Answer

Date of transfer, transferring and receiving pharmacy details, quantity already dispensed, and remaining repeats

Answer

Transfer documentation must include the date, both pharmacies' details, quantity already dispensed, and remaining repeats to prevent oversupply.

Question 5

A locum pharmacist dispenses a medicine under their own name in the dispensing system rather than the supervising pharmacist's name. Why is this important for documentation?

Accepted Answer

Professional accountability requires the dispensing record to correctly identify who is responsible for each supply

Answer

Accurate identification of the dispensing pharmacist ensures professional accountability and enables tracing of decisions if questions arise later.

(APC) Australian Pharmacy Council Practice Test

(APC) Australian Pharmacy Council Practice Test

APC Documentation and Record Keeping 4