Compliance Flashcards

What is the purpose of an I-9 form in employee onboarding?

Answer: To verify an employee’s eligibility to work in the U.S.

The I-9 form is a federal document required by the U.S. government for all employers. Its primary purpose is to verify the identity and employment authorization of individuals hired for employment in the United States. Employers must complete and retain an I-9 form for each new employee to ensure compliance with immigration laws.

What penalties can employers face for failing to comply with federal wage and hour laws?

Answer: Fines and back pay for affected employees

Employers who violate federal wage and hour laws, such as the Fair Labor Standards Act (FLSA), can face significant penalties. These commonly include substantial fines imposed by regulatory bodies and the requirement to pay back wages to employees who were underpaid. While criminal charges are possible in severe cases, fines and back pay are the most direct and common consequences for non-compliance.

What is required to comply with the Affordable Care Act (ACA) as an employer?

Answer: Offering affordable health insurance to employees working 30+ hours per week.

The Affordable Care Act (ACA) mandates that Applicable Large Employers (ALEs) offer affordable health insurance coverage that provides minimum essential coverage to their full-time employees. A full-time employee is generally defined as one working an average of 30 or more hours per week. Failure to meet this requirement can result in significant penalties for the employer.

Which of the following is an employer’s responsibility for wage garnishments?

Answer: Deducting the correct amount from an employee’s paycheck.

When an employer receives a valid wage garnishment order, their primary responsibility is to accurately calculate and deduct the specified amount from the employee's disposable earnings. They must then remit these garnished funds to the appropriate agency or creditor as directed by the court order. Incorrect deductions can lead to legal issues for the employer.

How does ADP assist employers with tax compliance?

Answer: Automatically updating tax rates for federal, state, and local jurisdictions.

ADP significantly aids employers with tax compliance by automatically updating and applying the latest federal, state, and local tax rates to payroll calculations. This automation reduces the risk of errors and ensures that payroll deductions are accurate and compliant with current tax laws. ADP also handles the filing and reporting of these taxes on behalf of the employer.