Writing Cover Letter 1 — Questions and Answers
Question 1: In a cover letter, you should employ contractions.
- True
- False (Correct answer)
Correct answer: False
It is generally false that you should employ contractions in a cover letter. A cover letter is a formal professional document, and using contractions (like "don't" instead of "do not" or "it's" instead of "it is") can make your writing appear less formal and professional. Maintaining a formal tone is crucial for making a strong impression on potential employers.
Question 2: When you know the person's name, which salutation should you use in a cover letter for a job/internship?
- Dear Kate
- Dear Mrs. Catherine Brooke
- Hello, Mrs. Blaine
- Dear Mrs. Wilson (Correct answer)
Correct answer: Dear Mrs. Wilson
When you know the name of the hiring manager, the most appropriate and professional salutation for a cover letter is "Dear [Title] [Last Name]". Using a formal title like "Mrs." (or Mr., Ms., Dr., etc.) followed by the last name is respectful and demonstrates attention to detail. Avoid overly casual greetings or using only a first name in a professional context.
Question 3: Which salutation should you use in a cover letter for a job/internship position when you DO NOT KNOW the person's name?
- Dear Mr. Hiring Manager,
- Hi Sir or Madam,
- Dear Hiring Manager, (Correct answer)
- Hello Hiring Manager,
Correct answer: Dear Hiring Manager,
When the recipient's name is unknown, "Dear Hiring Manager" is the most professional and widely accepted salutation for a cover letter. It directly addresses the relevant decision-maker without making assumptions or using overly informal or outdated phrases. This approach maintains a formal tone while acknowledging the role of the person who will review the application.
Question 4: In a formal cover letter, which linking terms of addition should you employ to connect your ideas?
- Another thing is...
- In addition,... (Correct answer)
- Furthermore, (Correct answer)
- What's more,...
- Moreover,... (Correct answer)
Correct answer: In addition,...
In a formal cover letter, using sophisticated linking terms like "In addition," "Furthermore," and "Moreover" enhances the professionalism and flow of your writing. These terms effectively connect ideas and paragraphs, demonstrating strong communication skills and a polished writing style. They are preferred over informal phrases that are more suitable for casual conversation.
Question 5: What is the best way to conclude a cover letter?
- I remain attentive to your response.
- I look forward to hearing from you soon. (Correct answer)
- I expect a response from you soon.
- Please send your response immediately.
Correct answer: I look forward to hearing from you soon.
"I look forward to hearing from you soon" is the most professional and polite way to conclude a cover letter. It expresses enthusiasm and a proactive stance without being demanding or presumptuous. This phrase maintains a positive and respectful tone, leaving a good final impression on the hiring manager.
Question 6: Which of the following is the best way to end a professional cover letter for a job/internship position?
- Fondly,
- Sincerely, (Correct answer)
- Cheers,
- Warm regards,
Correct answer: Sincerely,
"Sincerely," is the standard and most professional closing for a formal cover letter. It conveys respect and professionalism, making it universally appropriate for job applications. Other options like "Fondly," "Cheers," or "Warm regards," are too informal for a professional context.
Question 7: In your final paragraph, express gratitude to the employer.
- True (Correct answer)
- False
Correct answer: True
It is crucial to express gratitude to the employer in the final paragraph of your cover letter. This shows politeness, professionalism, and appreciation for their time and consideration. A simple thank you reinforces your respect for the hiring process and leaves a positive final impression.
Writing Cover Letter 1
In a cover letter, you should employ contractions.