FREE Web Conference Protocols Questions and Answers
The meeting attendees don't all know one another. How can you ensure that the meeting gets off to a good start?
Making introductions is crucial, according to etiquette experts, if participants in a meeting are unfamiliar with one another. People should be aware of who they are speaking to and act accordingly. Introductions should always begin with the individual of greatest status, for instance. CEO to a fresh hire, manager to a new manager.
What is the right procedure for taking a crucial call while in a meeting?
The first rule of attending meetings is to keep cell phones off the table and on mute. A sudden loud ringtone is the biggest distraction there is. If an urgent call is anticipated, you are unable to look away. It will be respectful and less distracting to let others know in advance that you will need to be excused for an important call. If an important call comes in unexpectedly, just say you're sorry and quickly take it outdoors.
When at a conference should questions be raised?
Avoid any side conversations; not only are they unpleasant to the speaker, but they are also distracting. If there is a need for speed, passing a note is preferable.
The meeting room has a short-term reservation. How would you explain this to the speaker who is speaking far too slowly to make a point?
By gently guiding attendees through and the agenda, the facilitator or meeting chair has every right to get the group back on track. It becomes necessary to cut a speaker's speech short if they are going on for too long due to the restricted amount of time available.
When someone is presenting at a meeting, talking to the person on your side is permitted when...
Avoid any side conversations; not only are they unpleasant to the speaker, but they are also distracting. If there is a need for speed, passing a note is preferable.
In interviews today, using technology like tablets and laptops is becoming more acceptable. However, the following are NOT permissible uses:
People will notice if you are emailing or communicating during meetings. It is disrespectful to the other guests present. In any conference, fumbling with an electronic gadget nonstop is distracting and counterproductive. It is not a terrible idea to remain with the conventional note-taking techniques. There are no interruptions, and you come across as a real and careful participant.
How do you ensure that the meeting stays within the designated conference room time?
Give a meeting a bit more time than is necessary. In this manner, any potential overrun can be handled without concern. The meeting must be adjourned or moved to a different location if it continues to go beyond its allotted time and another meeting is scheduled.