Notary Journal and Record Keeping Flashcards
6 cards from real VT NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 6 Notary Journal and Record Keeping flashcards as text
Is a Vermont notary required to maintain a notary journal?
Answer: It is strongly recommended but not mandatory for traditional notarizations
Vermont strongly recommends that notaries keep a journal but does not mandate it for traditional in-person notarizations; however, RON requires electronic records.
For Vermont remote online notarizations, which record must the notary retain?
Answer: An audio-video recording of the entire RON session
Vermont RON law specifically requires the notary to retain an audio-video recording of each remote notarization session.
What information should a Vermont notary ideally record in a journal entry?
Answer: Date, type of act, description of document, signer's name and address, and ID used
A best-practice journal entry in Vermont includes the date, type of notarial act, document description, signer's name and address, and the identification presented.
How long should a Vermont notary retain their journal records according to best practices?
Answer: At least 10 years
Vermont best practices recommend retaining notary journal records for at least 10 years to provide a reliable reference for legal proceedings.
If a Vermont notary loses their journal, what should they do?
Answer: Notify the Secretary of State
Although journals are not mandatory in Vermont, if a notary keeps one and it is lost or stolen, notifying the Secretary of State is the recommended course of action.
Can a Vermont notary allow a member of the public to inspect their notary journal?
Answer: No, the journal is the notary's private record and not a public document
A notary's journal is the notary's private record and is not required to be open for public inspection in Vermont.