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Notary Journal and Record Keeping Flashcards

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  1. When a Vermont notary's commission expires, what should happen to their journal records?

    Answer: The notary should retain them personally for the recommended retention period

    After a Vermont notary commission expires, the notary should retain their personal journal for the full recommended retention period, not submit or destroy it.

  2. What is the main benefit of a notary keeping a detailed journal in Vermont?

    Answer: It provides evidence of what occurred if a notarization is later challenged

    A detailed journal provides documentary evidence of the notary's actions, which can be crucial if a notarization is later disputed in court or investigated.

  3. For Vermont RON, how long must the audio-video recording of each session be retained?

    Answer: 10 years

    Vermont law requires that audio-video recordings of remote online notarization sessions be retained for 10 years.

  4. A Vermont notary's journal entry should include which detail about the identification presented by the signer?

    Answer: The type of ID, issuing agency, and ID number (or last four digits)

    Best practice is to record the type of ID, the issuing agency, and the ID number (or last four digits) to document that identity was properly verified.

  5. Can a single journal entry in Vermont cover multiple documents signed by the same person during the same appointment?

    Answer: Yes, a single entry may cover multiple documents for the same signer at the same time

    A notary may make a single journal entry for multiple documents notarized for the same signer during a single appointment for efficiency.

  6. Which piece of information in a Vermont notary journal entry is most useful in proving the signer was willing and competent?

    Answer: A note that the signer appeared willing and understood the document

    A note confirming the signer appeared willing and understood the document is key evidence that the notary performed due diligence regarding signer competency.