VT Notary Notary Journal and Record Keeping

Question 1

Is a Vermont notary required to maintain a notary journal?

Accepted Answer

It is strongly recommended but not mandatory for traditional notarizations

Answer

Vermont strongly recommends that notaries keep a journal but does not mandate it for traditional in-person notarizations; however, RON requires electronic records.

Question 2

For Vermont remote online notarizations, which record must the notary retain?

Accepted Answer

An audio-video recording of the entire RON session

Answer

Vermont RON law specifically requires the notary to retain an audio-video recording of each remote notarization session.

Question 3

What information should a Vermont notary ideally record in a journal entry?

Accepted Answer

Date, type of act, description of document, signer's name and address, and ID used

Answer

A best-practice journal entry in Vermont includes the date, type of notarial act, document description, signer's name and address, and the identification presented.

Question 4

How long should a Vermont notary retain their journal records according to best practices?

Accepted Answer

At least 10 years

Answer

Vermont best practices recommend retaining notary journal records for at least 10 years to provide a reliable reference for legal proceedings.

Question 5

If a Vermont notary loses their journal, what should they do?

Accepted Answer

Notify the Secretary of State

Answer

Although journals are not mandatory in Vermont, if a notary keeps one and it is lost or stolen, notifying the Secretary of State is the recommended course of action.

VT Notary - Vermont Notary Exam Practice Test

VT Notary - Vermont Notary Exam Practice Test

VT Notary Notary Journal and Record Keeping