Time and Task Management Flashcards

Which tool category is best suited for visualizing task status across stages like 'To Do', 'In Progress', and 'Done'?

Answer: A Kanban board (e.g., Trello, Asana)

Kanban boards make workflow stages and bottlenecks immediately visible.

A task depends on the client sending files first. The best way to handle this in your task list is to:

Answer: Flag it as 'blocked/waiting' and follow up on the input

Marking dependencies as waiting and following up keeps blocked work from being forgotten.

What is 'scope creep' in task management?

Answer: Gradual expansion of a task beyond its original definition

Scope creep is the uncontrolled growth of work beyond the agreed scope.

To minimize interruptions during deep work, a virtual assistant should:

Answer: Mute non-urgent notifications and set 'focus' hours

Silencing non-urgent alerts during focus blocks protects concentration.

When estimating how long a new task will take, a reliable approach is to:

Answer: Base it on how long similar past tasks actually took

Historical actuals give more accurate estimates than optimistic guesses.

Which of the following best describes 'single-tasking'?

Answer: Focusing on one task at a time to completion

Single-tasking concentrates attention on one item, improving quality and speed.

A weekly review is most useful for:

Answer: Assessing progress, clearing backlog, and re-prioritizing

A weekly review realigns priorities and prevents backlog buildup.