Time and Task Management Flashcards

The Pomodoro Technique recommends working in focused intervals of roughly how long?

Answer: 25 minutes

A standard Pomodoro is about 25 minutes of focus followed by a short break.

A client asks you to take on extra work that would push existing deadlines. The most professional response is to:

Answer: Explain the trade-off and ask which task to reprioritize

Transparently presenting trade-offs lets the client make an informed priority call.

What does the '2-minute rule' suggest?

Answer: If a task takes under 2 minutes, do it immediately

Quick tasks are best done at once rather than tracked and revisited.

Which scheduling approach assigns specific calendar slots to specific tasks?

Answer: Time blocking

Time blocking reserves dedicated calendar windows for defined work.

You manage tasks for three time zones. What is the best practice when setting deadlines?

Answer: Always specify the time zone with each deadline

Stating the time zone prevents costly scheduling misunderstandings.

What is the primary benefit of a daily 'end-of-day shutdown' review?

Answer: It captures loose ends and sets up the next day's priorities

A shutdown review closes open loops and primes the next day for a fast start.

When a long project feels overwhelming, the most effective planning step is to:

Answer: Decompose it into milestones with interim due dates

Milestones with interim deadlines make large projects trackable and less daunting.