Project Management Fundamentals Flashcards

A Gantt chart is most useful for visualizing what?

Answer: Task timelines and their dependencies

Gantt charts display tasks along a timeline and show how they depend on each other.

What is a 'deliverable' in a project?

Answer: A tangible or measurable output that must be produced

A deliverable is a specific output the project is expected to produce.

A virtual assistant is asked to send weekly project updates. The best practice is to:

Answer: Summarize progress, blockers, and next steps clearly

Concise updates covering progress, blockers, and next steps keep stakeholders informed.

Which prioritization method ranks tasks by urgency and importance?

Answer: Eisenhower Matrix

The Eisenhower Matrix sorts tasks into urgent/important quadrants for prioritization.

If two tasks have the same deadline but one takes 5 minutes and the other 3 hours, a good approach is to:

Answer: Plan time for the longer task first while fitting in the quick one

Allocating time for the larger task first reduces the risk of missing the deadline.

What does 'stakeholder' mean in a project?

Answer: Anyone with an interest in or affected by the project

Stakeholders are all parties interested in or impacted by the project outcome.

A recurring task such as monthly reporting is best handled by:

Answer: Setting up a template and a recurring reminder

Templates and recurring reminders make repeated tasks efficient and consistent.