Core Administrative Skills Flashcards
7 cards from real Virtual Assistant practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Core Administrative Skills flashcards as text
A client asks you to enter 300 contacts into a spreadsheet. What practice most reduces data-entry errors?
Answer: Use consistent formatting and double-check entries against the source
Consistency and verification against the source minimize costly entry mistakes.
In a spreadsheet, what does the SUM function do?
Answer: Adds the values in a selected range of cells
SUM totals the numeric values within the specified cell range.
Why is it important to save documents with clear, descriptive file names?
Answer: It makes files easy to find and avoids confusion later
Descriptive names improve organization and quick retrieval of documents.
A client wants a document shared so others can comment but not edit. Which permission setting is correct?
Answer: 'Can comment' (or comment-only) access
Comment-only access lets reviewers suggest changes without altering the original.
What is the benefit of using a document template for recurring reports?
Answer: It ensures consistent structure and saves setup time
Templates standardize layout and reduce repetitive formatting work.
When proofreading a client document, which item is MOST critical to verify?
Answer: Names, dates, figures, and other factual details
Errors in names, dates, and numbers carry the highest risk and must be checked carefully.
A spreadsheet column shows '#####' instead of numbers. What is the most likely cause?
Answer: The column is too narrow to display the value
'#####' simply means the column needs to be widened to show the full number.