USPS Data Entry Discrepancy Checks 3

Question 1

A data entry record shows the recipient's last name as 'Jonson' while the original document reads 'Johnson'. This is classified as:

Accepted Answer

A character omission error

Answer

The missing 'h' in 'Jonson' is a character omission error made when keying the name.

Question 2

Two data records for the same address differ only in apartment number: one reads 'Apt 2B' and the other reads 'Apt 2D'. What discrepancy type is this?

Accepted Answer

Character substitution error

Answer

A single character ('B' changed to 'D') was incorrectly keyed, making this a character substitution error.

Question 3

Which of the following best describes a 'double-entry discrepancy' in postal data records?

Accepted Answer

The same mail piece is logged twice under different tracking numbers

Answer

A double-entry discrepancy occurs when the same item is logged more than once, often with slight differences in fields.

Question 4

A USPS clerk is verifying that addresses entered into a sorting system match handwritten forms. The form reads '700 Pennsylvania Ave NW' but the system shows '700 Pennsylvania Ave NE'. What type of error is this?

Accepted Answer

Directional suffix substitution

Answer

Replacing 'NW' with 'NE' is a directional suffix substitution error that would route the mail to a completely different street.

Question 5

When auditing parcel data, a clerk finds that the weight field reads '2.5 lbs' on the label but '25 lbs' in the system. What is the most likely cause?

Accepted Answer

A missing decimal point during data entry

Answer

Omitting the decimal point when keying '2.5' produces '25', a common numeric data entry error.

USPS Error Detection Test Practice Test

USPS Error Detection Test Practice Test

USPS Data Entry Discrepancy Checks 3