Identifying Data Entry Errors Flashcards

A manifest lists a parcel weight as '0 lbs 8 oz' when the actual weight is '1 lb 8 oz'. What error type best describes this?

Answer: Omission of the pound value

The pound value of '1' was omitted, leaving only the ounce portion and making the recorded weight significantly less than actual.

When verifying data entry, a USPS clerk finds 'Chciago, IL 60601' in the system. The error is:

Answer: Misspelled city name

'Chciago' is a misspelling of 'Chicago' — letters 'c' and 'h' were transposed within the word.

A supervisor reviews two address entries and finds: Record A: '310 Cedar St'; Record B: '310 Ceder St'. Which statement is correct?

Answer: Record B contains a substitution error in the street name

'Ceder' is not a word — the vowel 'e' was substituted for 'a' in 'Cedar,' making Record B a substitution error.

A USPS database shows a delivery was scanned at '23:61'. This entry should be flagged because:

Answer: 61 minutes is not a valid time value

Minutes must be between 00 and 59; 61 minutes is impossible and indicates a data entry error in the time field.

An address label reads '45 W. Jefferson Ave' but the data entry shows '45 E. Jefferson Ave'. This is a:

Answer: Substitution error in the directional prefix

The directional 'W.' was substituted with 'E.,' which could route the piece to the opposite side of the street grid.

A clerk enters a PO Box address as 'P.O. Box 4521' but the correct address is 'PO Box 4251'. How many errors are present?

Answer: Two errors — punctuation difference and transposed digits

There are two errors: 'P.O.' uses periods that 'PO' does not, and '4521' is a transposition of the correct '4251.'

Which scenario would most likely trigger a data entry error flag in a USPS address verification system?

Answer: A state abbreviation of 'ZZ' not recognized in the system

'ZZ' is not a valid US state abbreviation, so the system would flag it as an unrecognized or invalid entry.