TruckDisp Freight Documentation & Accessorials Flashcards

What is a 'rate confirmation' (or rate con) and what does it document in trucking?

Answer: A written agreement between broker and carrier confirming load details, rate, and terms

A rate confirmation is a binding document between a freight broker and carrier that confirms the agreed-upon pay rate, load details, pickup/delivery info, and special requirements.

Which document would a dispatcher use to track the real-time status and chain of custody of a shipment at multiple stops?

Answer: Manifest or trip report

A manifest or trip report tracks a driver's multiple stops, documenting pickup and delivery times, signatures, and freight status throughout the trip.

A receiver refuses a delivery claiming the freight is damaged beyond use. What document should the driver obtain from the receiver?

Answer: A signed POD with 'refused' notation and a written refusal statement

When freight is refused, the driver must get a signed delivery receipt marked 'refused' along with a written statement of reason, protecting both the carrier's and shipper's interests.

What is a 'stop-off charge' in freight billing?

Answer: An accessorial fee for each intermediate stop added to a linehaul route

A stop-off charge is assessed for each additional pickup or delivery stop beyond the origin and final destination on a single trip.

A dispatcher is preparing documentation for a cross-border shipment to Canada. Which additional document is required beyond a standard domestic BOL?

Answer: NAFTA/CUSMA certificate of origin or customs entry document

Cross-border shipments to Canada require customs documentation such as a CUSMA (formerly NAFTA) certificate of origin or a customs entry/clearance document in addition to the BOL.

What does 'LTL' stand for and how does it affect freight documentation compared to a full truckload (FTL)?

Answer: Less Than Truckload; LTL shipments are rated by freight class and often consolidated with other shippers' freight on one truck

LTL (Less Than Truckload) means the shipment doesn't fill a whole truck, so it's rated by freight class and may be combined with other shippers' goods, requiring detailed classification on the BOL.

A shipper adds 'said to contain' (STC) notation to a bill of lading. What does this mean for the carrier?

Answer: The carrier has not inspected the contents and accepts no liability for undisclosed items

'Said to contain' means the carrier accepts the shipper's declaration of contents without inspection, limiting the carrier's liability for concealed items that differ from what was declared.