Trade Booth Design Risk Assessment & Management 5 — Questions and Answers
Question 1: A booth uses a product filled with compressed gas for demonstrations. Which risk management document is required to transport it to the show?
- Safety Data Sheet (SDS) and compliance with DOT hazardous materials regulations (Correct answer)
- A standard packing list with product description
- A certificate of insurance naming the show as additional insured
- A booth design approval from the show's general contractor
Correct answer: Safety Data Sheet (SDS) and compliance with DOT hazardous materials regulations
Compressed gases are classified as hazardous materials under DOT regulations, requiring SDS documentation and proper shipping compliance.
Question 2: Which risk category is most directly impacted by a show's unexpected cancellation due to low exhibitor enrollment?
- Financial risk from non-refundable deposits and sunk costs (Correct answer)
- Reputational risk from negative press coverage of the show
- Operational risk from staff travel already arranged
- Legal risk from breach of exhibitor contract terms
Correct answer: Financial risk from non-refundable deposits and sunk costs
Show cancellation primarily triggers financial risk through lost deposits, fabrication costs, and shipping charges that cannot be recovered without specific cancellation clauses.
Question 3: What does 'OSHA 10' certification indicate for a trade show build-out crew member?
- Completion of 10 hours of OSHA-approved construction safety training (Correct answer)
- Authorization to operate all powered equipment on the show floor
- Clearance to work overtime during trade show build-out periods
- Certification to perform electrical work within the booth space
Correct answer: Completion of 10 hours of OSHA-approved construction safety training
OSHA 10 certifies that a worker has completed 10 hours of basic construction safety training, covering hazard recognition and prevention.
Question 4: A booth design includes a product tasting station. What food safety risk must be incorporated into the risk assessment?
- Local health department permit requirements and proper food handling protocols (Correct answer)
- Allergen disclosure only, since samples are pre-packaged
- Proximity to the venue's food service areas to avoid competition
- Ensuring tasting samples are always room temperature for consistency
Correct answer: Local health department permit requirements and proper food handling protocols
Food sampling at trade shows typically requires a temporary food handler's permit and compliance with local health codes covering safe handling, temperatures, and sanitation.
Question 5: How does a 'show cancellation clause' in an exhibitor contract protect against financial risk?
- It specifies refund terms or credit conditions if the show is cancelled by the organizer (Correct answer)
- It allows the exhibitor to cancel without penalty for any reason
- It transfers all cancellation liability to the exhibitor's insurance carrier
- It guarantees the exhibitor a comparable booth space at the next show
Correct answer: It specifies refund terms or credit conditions if the show is cancelled by the organizer
Cancellation clauses define the financial terms—such as partial refunds or future-show credits—if the organizer cancels, protecting exhibitors from total sunk cost loss.
Question 6: An exhibitor's booth staff member is injured during build-out at the convention center. Which insurance policy would typically cover their medical costs?
- The exhibitor's workers' compensation insurance (Correct answer)
- The venue's commercial general liability policy
- The show organizer's event liability policy
- The general contractor's property damage insurance
Correct answer: The exhibitor's workers' compensation insurance
Workers' compensation covers medical costs and lost wages for employees injured on the job, including during trade show build-out activities.
Question 7: Which risk is introduced when an exhibitor subcontracts booth installation to a vendor not approved by the show's general contractor?
- The work may be halted on the show floor, resulting in an incomplete booth (Correct answer)
- The subcontractor's labor costs will be billed at a higher rate
- The exhibitor loses the right to use official show services
- Show management may relocate the booth to a less favorable position
Correct answer: The work may be halted on the show floor, resulting in an incomplete booth
Using unapproved contractors at most US shows violates exclusive labor agreements, giving show management the right to stop work until an approved vendor takes over.
Trade Booth Design Risk Assessment & Management 5
A booth uses a product filled with compressed gas for demonstrations.
Which risk management document is required to transport it to the show?