TOCFL Formal Announcements and Memos 5 — Questions and Answers
Question 1: A TOCFL passage shows a memo addressed '受文者：全體員工.' Who is the intended audience?
- Only senior management and department heads
- All employees of the organization (Correct answer)
- External clients and business partners
- New employees hired within the past six months
Correct answer: All employees of the organization
'受文者' indicates the recipient, and '全體員工' means all employees.
Question 2: A hospital notice reads: '為維護診療品質，看診時請勿攜帶寵物入院，違者恕不受理。' What restriction does this announce?
- Patients must arrive at least one hour before their appointment
- Pets are prohibited from entering the hospital to maintain care quality (Correct answer)
- Children under 12 must be accompanied by an adult at all times
- Photography is not allowed anywhere inside the hospital
Correct answer: Pets are prohibited from entering the hospital to maintain care quality
The notice prohibits bringing pets (寵物) into the hospital to protect care quality, with violators refused service.
Question 3: An academic institution's announcement states: '本次申請截止日期為七月三十一日，逾期概不受理。' What happens to late applications?
- Late applications are accepted with a penalty fee
- Applications submitted after July 31st will not be accepted under any circumstances (Correct answer)
- The deadline may be extended upon special request
- Late applicants are placed on a waiting list for the next intake
Correct answer: Applications submitted after July 31st will not be accepted under any circumstances
'逾期概不受理' means overdue (past deadline) applications will absolutely not be accepted.
Question 4: A company policy memo uses the structure: 主旨 (Subject) → 說明 (Explanation) → 辦法 (Measures). What does the '辦法' section typically contain?
- The background history and context behind the policy
- The specific measures, procedures, or actions to be taken (Correct answer)
- The signatures of all approving executives
- A list of employees who are exempt from the policy
Correct answer: The specific measures, procedures, or actions to be taken
'辦法' in formal Chinese memos contains the specific methods, procedures, or steps employees must follow.
Question 5: A notice about a community event states: '本活動免費入場，惟須事先完成線上報名手續。' What condition must attendees meet?
- Attendees must pay a refundable deposit at the door
- Entry is free but requires completing online registration in advance (Correct answer)
- Only community members with a valid ID can attend for free
- Free entry is limited to the first 50 people who arrive
Correct answer: Entry is free but requires completing online registration in advance
'免費入場' means free admission, but '須事先完成線上報名' means prior online registration is required.
Question 6: In formal Chinese announcements, what is the typical function of the phrase '為配合政府政策'?
- To criticize the government's current policy direction
- To state that the action is being taken in alignment with government policy (Correct answer)
- To request government approval before implementing changes
- To notify employees that government inspectors will visit
Correct answer: To state that the action is being taken in alignment with government policy
'為配合' means 'in order to comply with/align with,' establishing the reason for the policy or action described.
Question 7: A TOCFL reading passage contains a memo with an attachment note: '附件：如說明。' What does this phrase indicate?
- No attachments are included; refer to verbal explanations only
- Attachments are included and contain information as described in the memo body (Correct answer)
- The attachment is confidential and available only to authorized personnel
- Attachments will be sent separately via email at a later date
Correct answer: Attachments are included and contain information as described in the memo body
'附件：如說明' is a standard formal phrase meaning the attachments are as described/explained in the document body.
TOCFL Formal Announcements and Memos 5
A TOCFL passage shows a memo addressed '受文者：全體員工.' Who is the intended audience?