TOCFL Formal Announcements and Memos 2 — Questions and Answers
Question 1: A company memo states: '本次會議將於下週三上午十時在三樓會議室召開，請所有部門主管準時出席。' What is the main purpose of this memo?
- To cancel a previously scheduled meeting
- To notify department heads of an upcoming meeting time and location (Correct answer)
- To request employees submit reports before Wednesday
- To announce a change in office hours
Correct answer: To notify department heads of an upcoming meeting time and location
The memo informs all department heads (部門主管) of a meeting next Wednesday at 10 AM in the 3rd-floor conference room.
Question 2: A public announcement reads: '因颱風警報發佈，本館明日起暫停開放，恢復開放時間另行通知。' What does this announcement convey?
- The library is permanently closing due to budget cuts
- The facility is temporarily closed due to a typhoon warning with reopening TBD (Correct answer)
- Visitors must register in advance starting tomorrow
- Opening hours will be extended due to high demand
Correct answer: The facility is temporarily closed due to a typhoon warning with reopening TBD
The announcement states the venue is suspending service starting tomorrow due to a typhoon warning, with reopening time to be announced separately.
Question 3: In a formal memo, the phrase '敬請各位同仁遵照辦理' most likely means:
- Please feel free to ignore these instructions if inconvenient
- All colleagues are respectfully asked to comply with and follow these instructions (Correct answer)
- Supervisors should review this document before distributing it
- Only senior staff members need to take action on this matter
Correct answer: All colleagues are respectfully asked to comply with and follow these instructions
'敬請' is a polite request form, '各位同仁' means all colleagues, and '遵照辦理' means to comply and act accordingly.
Question 4: A school announcement says: '本校將於本學期末舉辦成果展，歡迎家長蒞臨參觀，詳情請見學校網站。' Which statement is accurate?
- Parents are required to register online to attend the exhibition
- The exhibition details are confidential and not publicly available
- An end-of-term showcase is planned, with details on the school website (Correct answer)
- The school is canceling its end-of-semester activities
Correct answer: An end-of-term showcase is planned, with details on the school website
The announcement invites parents to an end-of-term exhibition and directs them to the school website for details.
Question 5: A memo includes the line: '如有任何疑問，請於上班時間內洽詢人事部門。' What should employees do if they have questions?
- Email the CEO directly at any time
- Contact the HR department during business hours (Correct answer)
- Submit a written complaint to the legal department
- Wait until the next company-wide meeting to ask questions
Correct answer: Contact the HR department during business hours
'洽詢人事部門' means to inquire with the HR/personnel department, and '上班時間內' means during office hours.
Question 6: An official notice reads: '本公司自即日起實施新版差旅費報銷規定，舊版規定同時廢止。' What does this notice indicate?
- The company is suspending all business travel indefinitely
- New travel expense reimbursement rules take effect immediately, replacing the old ones (Correct answer)
- Employees must apply for travel approval two weeks in advance
- Only managers are eligible for travel expense reimbursement
Correct answer: New travel expense reimbursement rules take effect immediately, replacing the old ones
'自即日起' means effective immediately, and '舊版規定同時廢止' means the old regulations are simultaneously abolished.
Question 7: In TOCFL reading passages, formal announcements often use '特此公告' at the end. What does this phrase typically signal?
- The document requires a signature from the reader
- This is the closing declaration affirming the announcement is hereby made official (Correct answer)
- The reader should reply to confirm receipt
- The announcement applies only to specific departments
Correct answer: This is the closing declaration affirming the announcement is hereby made official
'特此公告' is a formal closing phrase meaning 'this is hereby announced,' used to officially conclude a public notice.
TOCFL Formal Announcements and Memos 2
A company memo states: '本次會議將於下週三上午十時在三樓會議室召開，請所有部門主管準時出席。' What is the main purpose of this memo?