Senior Typist Exam Computer Applications and Software 2 — Questions and Answers
Question 1: Which keyboard shortcut saves a document in most Windows applications?
- Ctrl + P
- Ctrl + S (Correct answer)
- Ctrl + N
- Ctrl + D
Correct answer: Ctrl + S
Ctrl + S saves the current document, and using it frequently is a best practice to prevent loss of work.
Question 2: In a word processing application, 'Track Changes' is used to:
- Monitor internet usage
- Record edits so reviewers can see additions, deletions, and comments (Correct answer)
- Automatically fix spelling errors
- Change the document's font
Correct answer: Record edits so reviewers can see additions, deletions, and comments
Track Changes records every edit made to a document, allowing reviewers to accept or reject each modification individually.
Question 3: What does 'AutoCorrect' do in Microsoft Word?
- Checks grammar manually when prompted
- Automatically corrects common misspellings and typos as you type (Correct answer)
- Formats the entire document
- Inserts automatic page numbers
Correct answer: Automatically corrects common misspellings and typos as you type
AutoCorrect detects and fixes common typos and misspellings in real time as the typist enters text.
Question 4: Which view in Microsoft Word shows exactly how the document will look when printed?
- Draft view
- Outline view
- Web Layout view
- Print Layout view (Correct answer)
Correct answer: Print Layout view
Print Layout view displays the document as it will appear on paper, including margins, headers, footers, and page breaks.
Question 5: What is the primary purpose of a spreadsheet's 'freeze panes' feature?
- Lock the spreadsheet so no one can edit it
- Keep header rows or columns visible while scrolling through large datasets (Correct answer)
- Merge cells automatically
- Change the background color of cells
Correct answer: Keep header rows or columns visible while scrolling through large datasets
Freeze panes keep selected rows or columns stationary on screen so column or row headers remain visible as you scroll through large spreadsheets.
Question 6: In a database application, a 'query' is used to:
- Enter new records manually
- Extract and display specific records matching defined criteria (Correct answer)
- Print all database records
- Delete the entire database
Correct answer: Extract and display specific records matching defined criteria
A database query retrieves and displays only the records that meet specific search conditions, filtering large datasets efficiently.
Senior Typist Exam Computer Applications and Software 2
Which keyboard shortcut saves a document in most Windows applications?