SC-400 Retention Policies 5 — Questions and Answers
Question 1: A retention policy is applied to a Microsoft 365 Group. Which locations are affected by this policy?
- Only the group's Exchange mailbox
- Only the group's SharePoint site
- Both the group's Exchange mailbox and SharePoint site (Correct answer)
- The group's Teams channel, mailbox, and SharePoint site
Correct answer: Both the group's Exchange mailbox and SharePoint site
A retention policy applied to Microsoft 365 Groups covers both the group mailbox (Exchange) and the associated SharePoint site.
Question 2: What is the effect of enabling the 'delete content older than' action without enabling 'retain content' in a Microsoft Purview retention policy?
- Content is retained and then deleted after the specified period
- Content is only deleted when older than the specified age, with no protection during the period (Correct answer)
- Content is moved to an archive and deleted after expiration
- An error occurs because both settings must be enabled together
Correct answer: Content is only deleted when older than the specified age, with no protection during the period
A delete-only action removes content older than the specified age but does not protect content from early deletion during that period.
Question 3: How long after a retention policy is created does it typically take to become fully active across all targeted locations?
- Immediately upon saving
- Up to 1 hour
- Up to 7 days (Correct answer)
- Up to 24 hours
Correct answer: Up to 7 days
Retention policies can take up to 7 days to fully propagate and become active across all targeted locations after creation or modification.
Question 4: An organization needs to retain Yammer community messages for 5 years. Which location should be configured in the retention policy?
- Exchange email
- SharePoint sites
- Yammer community messages (Correct answer)
- Microsoft Teams channel messages
Correct answer: Yammer community messages
Yammer community messages are a distinct location type in Microsoft Purview retention policies and must be explicitly selected.
Question 5: A user permanently deletes a file from OneDrive that is subject to an active retention policy. Where is the file preserved?
- In the user's archive folder
- In the Preservation Hold library within the user's OneDrive (Correct answer)
- In a centralized compliance archive in SharePoint
- In Azure Blob Storage
Correct answer: In the Preservation Hold library within the user's OneDrive
OneDrive uses a Preservation Hold library (a hidden library within the user's OneDrive) to retain content deleted by users when a retention policy applies.
Question 6: What happens when two retention policies with different 'delete' actions apply to the same Exchange mailbox — one deletes after 3 years and one deletes after 7 years?
- The content is deleted after 3 years based on the shorter period
- The content is deleted after 7 years based on the longer retention period (Correct answer)
- Both policies fail and no deletion occurs
- The administrator must resolve the conflict manually
Correct answer: The content is deleted after 7 years based on the longer retention period
When retention policies conflict, the longer retention period wins, so content is retained for 7 years before deletion.
Question 7: Which of the following actions allows an administrator to test the impact of a retention policy before it actively retains or deletes content?
- Enable Preservation Lock on the policy
- Set the policy to simulation mode (Correct answer)
- Apply the policy to a test Microsoft 365 Group
- Use Content Explorer to preview affected items before publishing
Correct answer: Set the policy to simulation mode
Simulation mode (available for adaptive scopes) lets administrators preview which content and locations would be affected by a retention policy before it goes live.
SC-400 Retention Policies 5
A retention policy is applied to a Microsoft 365 Group.
Which locations are affected by this policy?