SC-400 Retention Policies 4 — Questions and Answers
Question 1: An organization applies a 5-year retention policy to SharePoint. A user edits a document creating a new version. Which version does the retention policy protect?
- Only the current version
- All versions including prior ones (Correct answer)
- Only versions older than 1 year
- Only the original version at time of policy application
Correct answer: All versions including prior ones
Retention policies applied to SharePoint protect all versions of a document, not just the current one, ensuring full version history is retained.
Question 2: A compliance team needs to apply different retention periods to different types of content within the same SharePoint site. What is the recommended approach?
- Create multiple retention policies targeting the same site with different durations
- Use retention labels applied to specific content types or folders within the site (Correct answer)
- Set a single retention policy at the site level and accept one retention period
- Use eDiscovery holds for different content types
Correct answer: Use retention labels applied to specific content types or folders within the site
Retention labels allow granular retention periods to be applied to specific content types, folders, or documents within a site, unlike site-level policies.
Question 3: What is the purpose of the 'start the retention period based on' setting when creating a retention policy in Microsoft Purview?
- It determines which users the policy applies to
- It controls whether content is retained or deleted
- It defines the event that triggers the start of the retention clock (Correct answer)
- It sets the geographic region where content is stored
Correct answer: It defines the event that triggers the start of the retention clock
This setting specifies when the retention period begins, such as when content was created, last modified, or labeled.
Question 4: A retention policy is configured for Exchange with a 3-year retain-and-delete action. A mailbox is placed on Litigation Hold. What is the effective outcome?
- The retention policy overrides the Litigation Hold and deletes after 3 years
- The Litigation Hold takes precedence and content is retained indefinitely (Correct answer)
- Both settings cancel each other out and no retention applies
- Content is deleted after 3 years but a copy is kept in the hold
Correct answer: The Litigation Hold takes precedence and content is retained indefinitely
Litigation Hold takes precedence over retention policy deletion actions; content is retained indefinitely until the hold is released, per the principles of retention.
Question 5: When should an organization use an adaptive scope rather than a static scope in a retention policy?
- When the policy must never change after creation
- When the set of included users or sites changes dynamically based on attributes (Correct answer)
- When the policy needs to apply to on-premises Exchange servers
- When applying policies to Microsoft 365 Groups only
Correct answer: When the set of included users or sites changes dynamically based on attributes
Adaptive scopes automatically include or exclude users and sites based on Azure AD attributes, making them ideal for dynamic organizational structures.
Question 6: Which storage location does Microsoft Purview use to retain Exchange emails that a user has deleted before the retention period expires?
- Archive mailbox
- Recoverable Items / Preservation Hold library (Correct answer)
- Azure Blob Storage
- SharePoint hidden library
Correct answer: Recoverable Items / Preservation Hold library
Exchange uses the Recoverable Items folder (specifically the Preservation Hold sublibrary) to keep deleted content that is covered by a retention policy.
Question 7: An administrator wants to verify that a retention policy is actively retaining content in a specific SharePoint site. Which tool provides this confirmation?
- Microsoft Defender for Cloud Apps
- Content Explorer in Microsoft Purview (Correct answer)
- Azure Monitor logs
- SharePoint Admin Center storage reports
Correct answer: Content Explorer in Microsoft Purview
Content Explorer in Microsoft Purview shows items covered by retention labels and policies, allowing administrators to verify active retention across locations.
SC-400 Retention Policies 4
An organization applies a 5-year retention policy to SharePoint.
A user edits a document creating a new version.
Which version does the retention policy protect?