SC-400 Records Management 3 — Questions and Answers
Question 1: An organization needs to automatically apply a retention label to emails containing specific contract numbers. Which auto-labeling method should they use?
- Trainable classifiers with keyword match
- Auto-apply based on sensitive information types
- Auto-apply using a keyword query (Correct answer)
- Manually publish labels to mailboxes
Correct answer: Auto-apply using a keyword query
Keyword query auto-labeling uses KQL expressions to match specific patterns like contract numbers and automatically applies the retention label.
Question 2: A records manager needs to prove that a SharePoint document has not been altered since it was declared a record. Which Microsoft Purview capability supports this requirement?
- Audit log search for label application events (Correct answer)
- Retention lock verification report
- Content search with hash comparison
- eDiscovery hold confirmation
Correct answer: Audit log search for label application events
Audit logs in Microsoft Purview record label application and modification events, providing evidence that an item was declared a record at a specific time.
Question 3: A company must retain financial records for 7 years and then automatically delete them. Which retention label action achieves this?
- Retain items for 7 years, then delete automatically (Correct answer)
- Retain items for 7 years, then trigger a disposition review
- Delete items after 7 years without retention
- Apply a sensitivity label after 7 years
Correct answer: Retain items for 7 years, then delete automatically
A retention label configured to retain and then auto-delete ensures items are kept for the required period and permanently removed without manual intervention.
Question 4: Which adaptive scope type should be used to automatically include all SharePoint sites belonging to a specific department attribute in an Entra ID group?
- User scope based on department attribute
- Site scope based on site collection property
- Group scope based on Entra ID attribute (Correct answer)
- Static scope with manual site selection
Correct answer: Group scope based on Entra ID attribute
A group adaptive scope dynamically targets Microsoft 365 groups whose attributes match defined criteria, such as a department property stored in Entra ID.
Question 5: An employee attempts to delete a document in SharePoint that has been labeled as a regulatory record. What will happen?
- The deletion is blocked and an error message is shown (Correct answer)
- The document is moved to the Preservation Hold Library
- The document is soft-deleted and held for 14 days
- The deletion succeeds but the label is preserved in audit logs
Correct answer: The deletion is blocked and an error message is shown
Regulatory records are fully immutable — delete operations are blocked for all users including administrators until the retention period ends.
Question 6: An organization wants to use Microsoft Purview to manage records for Teams channel messages. Which retention policy scope supports this?
- Teams channel messages scope in a Teams retention policy (Correct answer)
- SharePoint sites scope applied to the Teams backend
- Exchange mailboxes scope for all Teams users
- OneDrive accounts scope for Teams chat attachments
Correct answer: Teams channel messages scope in a Teams retention policy
Teams channel messages have a dedicated scope in Microsoft Purview retention policies that targets the underlying compliance copy of channel messages.
Question 7: During a disposition review, a reviewer determines that certain records should be kept for an additional 3 years. What action should the reviewer take in Microsoft Purview?
- Relabel the items with a new retention label that has a longer period (Correct answer)
- Approve the disposition and set a manual extension
- Apply a hold policy on top of the existing label
- Create a new retention policy targeting only those items
Correct answer: Relabel the items with a new retention label that has a longer period
Reviewers can relabel items during disposition review, applying a new retention label with an extended period instead of approving permanent deletion.
SC-400 Records Management 3
An organization needs to automatically apply a retention label to emails containing specific contract numbers.
Which auto-labeling method should they use?