SC-400 Records Management 2 — Questions and Answers
Question 1: A compliance officer needs to prevent users from deleting documents that have been declared as records in SharePoint. Which setting should be enabled on the retention label?
- Mark items as a record (Correct answer)
- Mark items as a regulatory record
- Apply retention automatically
- Lock the record after declaration
Correct answer: Mark items as a record
Marking items as a record prevents deletion and editing until the retention period expires, enforcing immutability for declared records.
Question 2: What is the key difference between a 'record' and a 'regulatory record' in Microsoft Purview Records Management?
- Regulatory records cannot be unlocked or deleted even by administrators (Correct answer)
- Records cannot be edited while regulatory records can be edited freely
- Regulatory records require a file plan while records do not
- Records are stored in SharePoint while regulatory records are stored in Exchange
Correct answer: Regulatory records cannot be unlocked or deleted even by administrators
Regulatory records apply the strictest immutability — even global admins cannot remove the label or delete the item, unlike standard records.
Question 3: An organization wants to trigger a retention period based on when an employee leaves the company. Which retention trigger type should be configured?
- Event-based retention (Correct answer)
- Date-based retention
- Creation-based retention
- Modification-based retention
Correct answer: Event-based retention
Event-based retention starts the retention clock when a specific event occurs, such as an employee departure, rather than on a fixed date.
Question 4: In Microsoft Purview, which role is required to create and manage retention labels in the Records Management solution?
- Records Management role (Correct answer)
- Compliance Administrator role
- Global Administrator role
- Security Administrator role
Correct answer: Records Management role
The Records Management role group grants permissions to configure retention labels, file plans, and disposition reviews in Microsoft Purview.
Question 5: A company's file plan includes a reference code that maps to its internal classification taxonomy. Where in a retention label can this reference code be stored?
- File plan descriptor — Reference ID (Correct answer)
- Label description field
- Keyword metadata tag
- Sensitivity sublabel
Correct answer: File plan descriptor — Reference ID
File plan descriptors, including Reference ID, Function/Department, and Citation, let organizations map retention labels to their internal classification systems.
Question 6: After a retention period ends for a record in SharePoint, a disposition review is triggered. What happens to the item if no reviewer takes action within the review period?
- The item remains in the disposition review pending state (Correct answer)
- The item is automatically deleted
- The item is converted to a non-record
- The item is moved to the Recycle Bin
Correct answer: The item remains in the disposition review pending state
Items awaiting disposition remain in pending state until a reviewer explicitly approves deletion or relabels the item — no automatic deletion occurs.
Question 7: Which Microsoft Purview feature allows an organization to import an existing retention schedule from a CSV file to populate the file plan?
- File plan import (Correct answer)
- Bulk label publish
- Policy template upload
- Label migration tool
Correct answer: File plan import
The file plan import feature in Microsoft Purview Records Management allows bulk creation of retention labels by uploading a properly formatted CSV file.
SC-400 Records Management 2
A compliance officer needs to prevent users from deleting documents that have been declared as records in SharePoint.
Which setting should be enabled on the retention label?