Technology & Digital Tools Flashcards

A SAP wants to use an AI-powered clinical decision-support tool to assist in evaluating an employee's substance use disorder severity. What must the SAP remember about this tool?

Answer: The SAP remains solely responsible for the clinical determination — AI tools are aids, not decision-makers

The SAP bears full professional and regulatory responsibility for all clinical determinations and cannot delegate this judgment to any software or AI tool.

What is a key cybersecurity best practice a SAP must follow when storing employee evaluation records in a cloud-based EHR system?

Answer: Ensure the system is HIPAA-compliant with access controls, encryption, and audit logging

Cloud-based EHR systems must be HIPAA-compliant, with encryption, role-based access controls, and audit logs to protect employee PHI.

During a telehealth SAP evaluation, the video connection drops mid-session. What is the most appropriate action?

Answer: Reschedule or reconnect to ensure a complete evaluation before making any determination

The SAP must have sufficient information from a complete evaluation before making any clinical determination; a partial session due to technical failure is not adequate.

Which of the following best describes 'chain of custody' in the context of digital toxicology reporting?

Answer: The documented, unbroken record of specimen handling from collection through final result reporting

Chain of custody is the documented, unbroken record of specimen possession and handling that ensures result integrity, regardless of whether reporting is digital or paper.

A SAP notices that an employer's web-based testing management platform has not been updated in over a year and has known security vulnerabilities. What should the SAP do?

Answer: Refuse to transmit any employee PHI through the platform until security is confirmed

The SAP has an obligation to protect employee PHI and should not transmit sensitive data through a platform with known, unpatched security vulnerabilities.

What role does the Laboratory Information Management System (LIMS) play in the DOT drug testing process?

Answer: It tracks specimens, manages testing workflows, and generates certified results within the laboratory

A LIMS is an internal laboratory system that manages specimen tracking, analytical workflows, quality control, and result reporting within a certified HHS lab.

A SAP in a solo practice wants to use a free, consumer-grade video conferencing app for telehealth evaluations. What is the primary compliance concern?

Answer: Consumer-grade apps typically lack HIPAA Business Associate Agreements (BAAs), violating PHI protections

HIPAA requires a signed Business Associate Agreement with any vendor who handles PHI; most consumer-grade free video apps do not offer BAAs.