RON RON Session Recording and Recordkeeping 2

Question 1

Which of the following pieces of information is NOT typically required in a RON electronic journal entry?

Accepted Answer

The notary's personal bank account information

Answer

Date and time of the notarial act

Answer

Identity proofing method used to verify the signer

Answer

A description of the notarized document

Question 2

Under most RON statutes, parties who have a legitimate interest in a notarized transaction may request access to session recordings. Which of the following would most likely qualify?

Accepted Answer

A party to the notarized document

Answer

A competing notary service

Answer

Any member of the general public

Answer

An unrelated insurance company

Question 3

A RON notary switches from one technology platform to another. What should occur with the recordings from sessions performed on the old platform?

Accepted Answer

The recordings must remain accessible and preserved for the full retention period on the original or transferred storage

Answer

The old platform must delete all recordings immediately upon the notary's departure

Answer

The notary must re-record all prior sessions on the new platform

Answer

The state licensing board automatically archives all prior recordings

Question 4

How does RON electronic journal recordkeeping typically differ from a traditional paper notary journal?

Accepted Answer

RON journals must capture the identity proofing method used, which has no paper equivalent

Answer

RON journals do not need to record the type of notarial act

Answer

Traditional paper journals require retention for longer periods than RON journals

Answer

RON journals are optional in all states that permit remote notarization

Question 5

What does an 'audit trail' in RON recordkeeping refer to?

Accepted Answer

A chronological electronic record of all actions taken during and around a RON session

Answer

A physical log book maintained at the county clerk's office

Answer

A periodic review of the notary's commission by the state regulator

Answer

A summary report generated annually by the RON platform for tax purposes

Question 6

Which event typically starts the retention clock for a RON session recording?

Accepted Answer

The date and time the notarial act is performed during the session

Answer

The date the notary uploads the completed document to the recipient

Answer

The date the signer's identity proofing credentials expire

Answer

The date the document is recorded with a county recorder

Question 7

A RON platform provider goes out of business. What is the notary's responsibility regarding session recordings?

Accepted Answer

The notary must take steps to retrieve and preserve the recordings for the remainder of the retention period

Answer

The notary has no further obligation because the platform held the records

Answer

The notary must immediately re-notarize all affected documents

Answer

The obligation transfers automatically to the document's receiving lender