RON RON Document Preparation and Handling 1 — Questions and Answers
Question 1: What must a notary do before conducting a RON session regarding the documents to be notarized?
- Review documents to confirm they are complete and contain no blank spaces (Correct answer)
- Sign the documents before the session begins
- Mail paper copies to the signer in advance
- Submit documents to the state for pre-approval
Correct answer: Review documents to confirm they are complete and contain no blank spaces
Before a RON session, the notary must review documents to ensure they are complete with no blank spaces that could be filled in later.
Question 2: In a RON transaction, which format are notarized documents most commonly stored in?
- PDF/A (Correct answer)
- DOCX
- TIFF
- HTML
Correct answer: PDF/A
PDF/A is the archival-standard format most commonly required for electronically notarized documents in RON transactions.
Question 3: What is a 'tamper-evident seal' in the context of RON documents?
- A digital mechanism that shows if a document has been altered after notarization (Correct answer)
- A physical wax seal applied to printed documents
- A watermark added by the RON platform automatically
- A government stamp certifying the notary's identity
Correct answer: A digital mechanism that shows if a document has been altered after notarization
A tamper-evident seal is a cryptographic feature embedded in an electronically notarized document that reveals any alterations made after the notarial act.
Question 4: Which of the following is a notary's responsibility when the signer submits a document with blank fields during a RON session?
- Refuse to notarize until blanks are completed or crossed out (Correct answer)
- Complete the blank fields on behalf of the signer
- Proceed with notarization and note the blanks in the journal
- Contact the document issuer to fill in the blanks
Correct answer: Refuse to notarize until blanks are completed or crossed out
A notary must refuse to notarize any document containing blank fields that could later be fraudulently completed.
Question 5: How are RON documents typically transmitted to the signer before the session?
- Uploaded securely to the RON platform for the signer to access (Correct answer)
- Faxed to the signer's home
- Delivered by a courier service
- Sent as unencrypted email attachments
Correct answer: Uploaded securely to the RON platform for the signer to access
RON platforms provide secure document upload portals so signers can access and review documents prior to the remote notarization session.
Question 6: After a RON session is complete, how long must the notary typically retain the electronic journal entry?
- At least 5–10 years, depending on state law (Correct answer)
- 30 days
- Until the document is recorded
- No retention is required for electronic journals
Correct answer: At least 5–10 years, depending on state law
Most states require RON notaries to retain electronic journal entries for a minimum of 5 to 10 years, with specific requirements varying by jurisdiction.
RON RON Document Preparation and Handling 1
What must a notary do before conducting a RON session regarding the documents to be notarized?