RI Notary Remote Online Notarization (RON) 3

Question 1

A signer located in France asks a Rhode Island notary to remotely notarize a document. Under what condition is this generally permissible?

Accepted Answer

The record relates to a matter within U.S. jurisdiction or the act is otherwise permitted for records intended for use in the state

Answer

It is never permissible for signers outside the United States

Answer

Only if the signer is a U.S. military member

Answer

Only if the French government issues written approval

Question 2

During a RON session, the video feed freezes repeatedly and the notary cannot clearly see the signer. What should the notary do?

Accepted Answer

Stop and refuse to complete the notarization until reliable audio-visual communication is restored

Answer

Complete the act based on the audio alone

Answer

Ask the signer to email a selfie and proceed

Answer

Have an assistant confirm the signer's identity later

Question 3

What is 'credential analysis' in remote online notarization?

Accepted Answer

A third-party process that confirms the validity of a government-issued ID through automated review of its security features

Answer

The notary visually comparing the ID to the signer over video

Answer

A background check of the signer's criminal history

Answer

Verification of the notary's own commission status

Question 4

A signer completes KBA but fails two of the required questions. What should happen?

Accepted Answer

The identity proofing fails and the notarization cannot proceed by that method

Answer

The notary may waive the failed questions if the signer seems honest

Answer

The signer may skip identity proofing by paying an extra fee

Answer

The notary answers the questions on the signer's behalf

Question 5

Who is responsible for keeping the RON audio-visual recording if the notary resigns or their commission expires?

Accepted Answer

The notary must ensure the recording is retained, either personally or by a designated repository, for the full retention period

Answer

The recording may be deleted immediately upon resignation

Answer

The signer becomes responsible for the recording

Answer

The recording transfers automatically to the local police department

Question 6

In RON terminology, what is a 'remotely located individual'?

Accepted Answer

A person who is not in the physical presence of the notary at the time of the notarial act

Answer

Any person living more than 50 miles from the notary

Answer

A person located outside the United States only

Answer

A notary working from home

Question 7

Which record must a Rhode Island notary keep of each remote online notarization in addition to the recording?

Accepted Answer

A journal entry documenting the remote notarial act

Answer

A notarized affidavit from the signer's employer

Answer

A printed screenshot of the video call

Answer

A copy of the signer's birth certificate