Identification and Verification Flashcards
7 cards from real RI NOTARY practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 Identification and Verification flashcards as text
What should a notary record in a journal entry (if keeping one) regarding identification?
Answer: The method of identification, such as the ID type, issuing agency, and any serial or expiration details
Best practice is to record how identity was verified, including the type of ID and its issuing authority, without storing sensitive numbers unnecessarily.
A person presents an ID showing a name that matches the document, but the notary notices the lamination is peeling and the photo appears re-glued. The notary should:
Answer: Refuse to rely on it because it shows signs of tampering
Evidence of alteration or tampering disqualifies an ID as satisfactory proof of identity.
Which scenario allows a notary to properly proceed with notarization?
Answer: The signer appears in person with a current, valid passport that matches their appearance
Notarization requires personal appearance with satisfactory identification presented directly to the notary.
If a notary is only 'fairly sure' about a signer's identity after reviewing the presented documents, what is the correct action?
Answer: Decline or seek additional identification until reasonably certain of identity
The notary must have satisfactory evidence producing reasonable certainty, not mere probability, before notarizing.
A minor's parent offers to identify the minor for a notarization. The best characterization of this situation is:
Answer: The parent may potentially act as a credible witness if personally known to the notary and properly sworn, though a disinterested witness is preferable
A credible witness must be personally known to the notary and take an oath, and interested parties raise credibility concerns.
Which practice best protects a notary from liability related to identification errors?
Answer: Consistently applying the same careful identification procedure and documenting it for every notarization
Consistent, documented identification procedures demonstrate reasonable care and defend against negligence claims.
A signer presents a valid ID, but the notary suspects the signer is being coerced by a person hovering nearby. Even though identity is confirmed, the notary should:
Answer: Address the concern, since willingness and awareness are also required, and refuse if coercion is suspected
Beyond identity, the notary must be satisfied the signer acts willingly and knowingly, and should refuse when coercion is suspected.