Project Management Concept 3 — Questions and Answers
Question 1: What is meant by 'organizational process assets' in project management?
- Physical equipment owned by the organization
- Plans, processes, policies, procedures, and knowledge bases from the organization (Correct answer)
- The organization's financial reserves
- Software tools purchased for project use
Correct answer: Plans, processes, policies, procedures, and knowledge bases from the organization
Organizational process assets are accumulated knowledge and artifacts from the organization's history that can be used to influence project success.
Question 2: Which type of organizational structure gives the project manager the MOST authority?
- Functional
- Weak matrix
- Balanced matrix
- Projectized (Correct answer)
Correct answer: Projectized
In a projectized organization, the project manager has full authority over project resources and decisions.
Question 3: What does the term 'constraint' mean in project management?
- A potential risk to project success
- A limiting factor that affects project execution (Correct answer)
- A project assumption that must be validated
- A stakeholder requirement that must be met
Correct answer: A limiting factor that affects project execution
A constraint is any limiting factor — such as a fixed deadline, budget cap, or resource limit — that restricts project options.
Question 4: A project manager notices that stakeholder requirements are continuously expanding beyond the original scope. This is an example of:
- Progressive elaboration
- Scope creep (Correct answer)
- Rolling wave planning
- Change management
Correct answer: Scope creep
Scope creep is the uncontrolled expansion of project scope without corresponding adjustments to time, cost, or resources.
Question 5: Which project management concept ensures that project work is broken down into manageable components?
- Risk register
- Work Breakdown Structure (WBS) (Correct answer)
- RACI chart
- Communication plan
Correct answer: Work Breakdown Structure (WBS)
The WBS decomposes total project scope into smaller, manageable work packages that can be planned and controlled.
Question 6: What is the purpose of a stakeholder register?
- To list all project risks and their owners
- To document information about identified project stakeholders and their interests (Correct answer)
- To record project budget allocations
- To track change requests submitted to the project
Correct answer: To document information about identified project stakeholders and their interests
The stakeholder register captures details about each stakeholder including their interests, involvement, and potential impact on the project.
Question 7: The concept of 'management by exception' in project management means:
- Managing only the exceptional team members
- Reporting and escalating only when variances exceed defined thresholds (Correct answer)
- Treating every project as a unique exception
- Ignoring minor risks and focusing on major ones only
Correct answer: Reporting and escalating only when variances exceed defined thresholds
Management by exception focuses a manager's attention only on issues where actual performance deviates significantly from the plan.
Project Management Concept 3
What is meant by 'organizational process assets' in project management?