Project Management Cheat Sheet 2026

The 30 highest-yield Project Management facts, distilled from real exam questions. Print it, save it as a PDF, or study it here — free, no sign-up.

1. According to Herzberg's Two-Factor Theory, which of the following is classified as a motivator rather than a hygiene factor? → Recognition and achievement
2. The sum of money in a cost estimate that is intended to reduce cost risk by accounting for difficult-to-predict future events is known as the _________. → Reserves
3. Which of the following are the two essential outputs of the Sprint Planning ceremony? → The Sprint Goal and the Sprint Backlog.
4. A project manager must be aware of the following while using a project management approach for each process area: → Inputs, tools, techniques and outputs.
5. The procedures that must be followed to ensure that the project is completed on time and on budget. → Project Cost Management
6. What is the term of the cost estimate that offers a precise estimate of project costs? → Definitive Estimate
7. Which of the following is a primary advantage of virtual teams in project management? → Access to specialized expertise regardless of geographic location
8. An estimate of the cost of the actual physical job accomplished. → Earned Value
9. What does the phrase "ratio of revenues to profits" mean? → Profit Margin
10. The project's WBS represents: → All the work must be completed for the project.
11. The project may experience ________ as it moves forward due to various external factors. → Change
12. One of the most crucial traits of a successful project manager is the capacity to: → Communicate clearly and effectively with all stakeholders.
13. A project manager is performing a forward and backward pass calculation as part of the Critical Path Method. What is the primary purpose of these calculations? → To calculate the early start/finish and late start/finish dates for each activity.
14. Relationships that are fundamental to the type of work being done and frequently entail physical constraints are referred to as: → Mandatory dependencies
15. Which of the following general guidelines should you abide by when interacting with project stakeholders? → Don’t assume, ask.
16. When an organization obtains goods and/or supplies from a third-party source in another country, what term is used? → Offshoring
17. Which of the following statements is true about the Planning Process' definition? → Defines and refinesthe project objectives
18. Which of the following is a key output of the Plan Stakeholder Engagement process? → Stakeholder engagement plan
19. The project charter has been signed by six people when you take over a project during the planning stage. Which of these issues needs your attention the most? → Determining the reporting structure
20. The proportion of earned value to real cost is ________ . It can be used to calculate the project's anticipated cost of completion. → Cost Performance Index
21. Generally speaking, quality assurance is a process. → Management
22. As an illustration of scope validation: → Reviewing the performance of an installed software module.
23. Which of the following is not a standard project life cycle phase? → Systems analysis
24. As a project manager, you should hold a:________ to incite interest in the project, welcome team members, and establish project expectations. → Kickoff party
25. Integration Management is in charge of: → Deals how to coordinate all the work and how to deal with changes
26. What does revenue less expense mean? → Profit
27. What phrase is used to describe a framework for the phases of information system development? → Systems development life cycle
28. A method of cost estimation that involves estimating individual work items and adding them together to arrive at a project total. → Bottom-Up Estimates
29. Which statement concerning quality is the most accurate? → Quality is prevention-driven.
30. What is the primary purpose of the Daily Scrum? → To inspect progress toward the Sprint Goal and create a plan for the next 24 hours.