PRINCE2 Managing a Stage Boundary 1 — Questions and Answers
Question 1: What is the primary purpose of the Managing a Stage Boundary (SB) process in PRINCE2?
- To enable the Project Board to assess project viability and decide whether to authorize the next stage (Correct answer)
- To record all issues and changes that occurred during the stage
- To allocate work packages to team managers for the next stage
- To report project progress directly to corporate or programme management
Correct answer: To enable the Project Board to assess project viability and decide whether to authorize the next stage
The primary purpose of SB is to provide the Project Board with the information needed to assess whether the project remains viable and should continue to the next management stage.
Question 2: Which document does the Project Manager produce to summarize the results of a completed management stage?
- Highlight Report
- Checkpoint Report
- End Stage Report (Correct answer)
- Lessons Log
Correct answer: End Stage Report
The End Stage Report is produced by the Project Manager at the end of each management stage to summarize stage performance for the Project Board's review.
Question 3: What triggers the Managing a Stage Boundary process?
- A work package being completed by a team manager
- The Project Manager forecasting that the current management stage is approaching its end (Correct answer)
- A new issue being raised by a key stakeholder
- The Project Board requesting an unscheduled highlight report
Correct answer: The Project Manager forecasting that the current management stage is approaching its end
SB is triggered when the Project Manager forecasts that the current management stage is nearing its end, prompting preparation of stage-end reporting and planning for the next stage.
Question 4: During Managing a Stage Boundary, who is responsible for approving the plan for the next management stage?
- The Project Manager
- The Team Manager
- The Project Board (Correct answer)
- The Change Authority
Correct answer: The Project Board
The Project Board approves the next Stage Plan via the 'Authorize a Stage or Exception Plan' activity within Directing a Project, which is triggered by the outputs of Managing a Stage Boundary.
Question 5: What is produced during Managing a Stage Boundary when the current stage is forecast to exceed its agreed tolerances?
- A revised Highlight Report
- An Exception Report
- An Exception Plan (Correct answer)
- A revised Project Initiation Document
Correct answer: An Exception Plan
An Exception Plan replaces the remaining portion of the current Stage Plan when tolerances are forecast to be breached, and requires Project Board approval before work continues.
Question 6: Which of the following is NOT an objective of the Managing a Stage Boundary process?
- Assure the Project Board that all products planned in the current stage have been completed
- Provide the information needed to review the continuing business justification
- Authorize team managers to begin executing work packages (Correct answer)
- Record lessons that could benefit later stages or future projects
Correct answer: Authorize team managers to begin executing work packages
Authorizing work packages is an activity within Controlling a Stage (CS), not Managing a Stage Boundary; SB focuses on stage-end review and preparation for the next stage.
Question 7: Which high-level document is updated during Managing a Stage Boundary to reflect actual progress and a revised forecast for the overall project?
- Work Package
- Project Initiation Documentation
- Project Plan (Correct answer)
- Quality Register
Correct answer: Project Plan
The Project Plan is updated during SB to incorporate actuals from the completed stage and to provide a realistic revised forecast for the remainder of the project.
PRINCE2 Managing a Stage Boundary 1
What is the primary purpose of the Managing a Stage Boundary (SB) process in PRINCE2?