PRINCE2 Practitioner Progress Theme and Controls 2 — Questions and Answers
Question 1: Which of the following is an event-driven control in PRINCE2?
- Checkpoint Report
- Highlight Report
- End Stage Report (Correct answer)
- Weekly status meeting
Correct answer: End Stage Report
An End Stage Report is an event-driven control produced when a stage is approaching completion, rather than at regular time intervals.
Question 2: Which report does the Project Manager use to communicate an exception situation to the Project Board?
- Highlight Report
- Issue Report
- Exception Report (Correct answer)
- Checkpoint Report
Correct answer: Exception Report
The Project Manager uses an Exception Report to alert the Project Board when stage tolerances are forecast to be exceeded, describing the situation and available options.
Question 3: What is the correct sequence of events when stage tolerances are forecast to be exceeded in PRINCE2?
- Exception Plan → Exception Report → Project Board decision
- Exception Report → Project Board decision → Exception Plan (Correct answer)
- Highlight Report → Exception Report → Exception Plan
- Issue Report → Exception Report → Project Board approval
Correct answer: Exception Report → Project Board decision → Exception Plan
The Project Manager first raises an Exception Report; the Project Board reviews it and decides whether to request an Exception Plan, which is then produced and authorized.
Question 4: What is the primary purpose of a Checkpoint Report in PRINCE2?
- To report stage completion to the Project Board
- To report Work Package progress from Team Manager to Project Manager (Correct answer)
- To escalate issues beyond the Project Manager's authority
- To authorize the start of a new Work Package
Correct answer: To report Work Package progress from Team Manager to Project Manager
Checkpoint Reports are produced by Team Managers at agreed intervals to report progress on Work Packages to the Project Manager.
Question 5: The Project Manager's Daily Log in PRINCE2 is used to:
- Formally record all project issues for audit purposes
- Record informal notes and actions that do not warrant entry in a formal register (Correct answer)
- Report daily progress to the Project Board
- Track all project risks identified during the current stage
Correct answer: Record informal notes and actions that do not warrant entry in a formal register
The Daily Log is the Project Manager's informal tool for recording notes, open items, and personal actions that don't require a formal entry in another register or report.
Question 6: Which statement about tolerance levels is correct in PRINCE2?
- The Project Manager sets tolerances for all levels of management
- Tolerances only apply to time and cost dimensions
- Each management level sets tolerances for the level below it (Correct answer)
- Project tolerances are set by the Project Manager with Project Board approval
Correct answer: Each management level sets tolerances for the level below it
Tolerances cascade downward: Corporate/Programme sets project tolerances, the Project Board sets stage tolerances, and the Project Manager sets Work Package tolerances for Team Managers.
Question 7: What action can the Project Board take after reviewing an Exception Report?
- They must immediately replace the Stage Plan with an Exception Plan
- They must close the project down
- They can request an Exception Plan, give revised tolerances, or in extreme cases close the project (Correct answer)
- They transfer the issue to the risk register and continue the current Stage Plan
Correct answer: They can request an Exception Plan, give revised tolerances, or in extreme cases close the project
After reviewing an Exception Report, the Project Board has three main options: request an Exception Plan, grant revised tolerances, or in extreme cases close the project prematurely.
PRINCE2 Practitioner Progress Theme and Controls 2
Which of the following is an event-driven control in PRINCE2?