PRINCE2 Practitioner Progress Theme and Controls 1 — Questions and Answers
Question 1: In PRINCE2, which six types of tolerance must be defined for a project?
- Time, cost, quality, scope, risk, and benefit (Correct answer)
- Time, cost, resources, scope, risk, and quality
- Budget, schedule, quality, scope, risk, and change
- Time, cost, quality, scope, change, and benefit
Correct answer: Time, cost, quality, scope, risk, and benefit
PRINCE2 defines exactly six tolerance types — time, cost, quality, scope, risk, and benefit — covering all dimensions of project performance.
Question 2: Who receives Checkpoint Reports in PRINCE2?
- Project Board
- Project Manager (Correct answer)
- Corporate Management
- Senior User
Correct answer: Project Manager
Checkpoint Reports are sent by Team Managers to the Project Manager to report on Work Package progress at agreed intervals.
Question 3: A Highlight Report is an example of which type of PRINCE2 control?
- Event-driven control
- Exception-driven control
- Time-driven control (Correct answer)
- Risk-driven control
Correct answer: Time-driven control
A Highlight Report is a time-driven control produced by the Project Manager at regular intervals to update the Project Board on stage progress.
Question 4: When must a Project Manager raise an Exception Report?
- At the completion of every Work Package
- At every scheduled Project Board meeting
- When the current stage is forecast to exceed its agreed tolerances (Correct answer)
- When the project is forecast to exceed overall project tolerances
Correct answer: When the current stage is forecast to exceed its agreed tolerances
The Project Manager must raise an Exception Report when the current stage is forecast to exceed its agreed tolerances, enabling the Project Board to decide how to respond.
Question 5: What does 'management by exception' mean in PRINCE2's Progress theme?
- Managers only get involved when personally requested by their team
- Each management level sets tolerances for the level below; escalation only occurs when those tolerances are forecast to be breached (Correct answer)
- The Project Board manages the project directly whenever an exception arises
- Teams report progress to the Project Board without going through the Project Manager
Correct answer: Each management level sets tolerances for the level below; escalation only occurs when those tolerances are forecast to be breached
Management by exception means delegating authority within defined tolerances so that escalation is only required when those tolerances are forecast to be exceeded.
Question 6: What document replaces the current Stage Plan when an exception situation is approved?
- An updated Project Plan
- An Exception Report
- A revised Work Package agreement
- An Exception Plan (Correct answer)
Correct answer: An Exception Plan
An Exception Plan replaces the current Stage Plan and covers from the current point to the end of the stage (or project), providing a revised authorized baseline.
Question 7: Who sets stage-level tolerances for the Project Manager in PRINCE2?
- Corporate or Programme Management
- Project Board (Correct answer)
- Project Assurance
- Senior User
Correct answer: Project Board
The Project Board sets stage tolerances for the Project Manager, just as Corporate/Programme Management sets project tolerances for the Project Board.
PRINCE2 Practitioner Progress Theme and Controls 1
In PRINCE2, which six types of tolerance must be defined for a project?