System Administration Flashcards
7 cards from real PowerSchool Aptitude Test practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 System Administration flashcards as text
A district is migrating from an old SIS to PowerSchool. Student IDs in the old system conflict with existing PowerSchool IDs. How should this be handled?
Answer: Use the 'Other ID' field to store legacy IDs during migration
The 'Other ID' or alternate ID field in PowerSchool is designed to store legacy system identifiers during and after migrations.
An administrator wants to ensure FERPA compliance when sharing PowerSchool access with a third-party vendor. What is the required first step?
Answer: Execute a FERPA-compliant Data Sharing Agreement before granting access
FERPA requires a signed Data Sharing Agreement (or similar contract) establishing the vendor as a 'school official' before any student data access is granted.
What is the function of the PowerSchool 'Year End Rollover' process?
Answer: It archives the current year and promotes students to the next grade level for the new school year
The Year End Rollover archives the current school year's data and promotes active students to their next grade level for the upcoming year.
A teacher reports that their PowerSchool gradebook shows different grades than what appears on the official report card. What should the administrator investigate first?
Answer: Grade scale mapping and final grade calculation settings for that course
Discrepancies between the gradebook and report card usually result from incorrect grade scale mapping or final grade calculation formula configuration.
Which PowerSchool admin setting controls how many days of absence trigger an automatic 'at risk' alert?
Answer: Early Warning System Configuration
The Early Warning System (EWS) in PowerSchool is where administrators configure thresholds like absence counts that trigger student risk alerts.
An administrator needs to configure PowerSchool so that all district schools share one master course catalog. Which setting enables this?
Answer: Enable Shared Course Catalog under District Setup
Enabling the Shared Course Catalog at the district level allows all schools to use and reference a single master list of courses.
A PowerSchool server's disk usage has reached 90%. Which stored data type is most commonly the largest contributor to disk growth?
Answer: Uploaded document attachments and student photos
Uploaded attachments, student photos, and document files are typically the largest contributors to PowerSchool server disk growth over time.