PowerPoint Certification Collaboration Tools 3 — Questions and Answers
Question 1: Where must a PowerPoint file be saved to enable real-time co-authoring in Microsoft 365?
- Local hard drive
- USB flash drive
- OneDrive or SharePoint (Correct answer)
- Network mapped drive
Correct answer: OneDrive or SharePoint
Real-time co-authoring requires the file to be stored on OneDrive or SharePoint so all users access the same cloud copy.
Question 2: What does the 'Keep My Changes' option do when a merge conflict occurs during co-authoring?
- It discards your edits and accepts the other author's version
- It retains your local edits and overwrites the conflicting change from another author (Correct answer)
- It opens a side-by-side comparison view
- It saves both versions as separate files
Correct answer: It retains your local edits and overwrites the conflicting change from another author
'Keep My Changes' resolves the conflict by prioritizing your edit and discarding the conflicting change made by the other author.
Question 3: In PowerPoint's Share panel, what does toggling 'Allow editing' off do when sharing via email?
- Sends the file as an attachment instead of a link
- Grants only view access to the recipient (Correct answer)
- Disables all commenting functionality
- Converts the file to PDF automatically
Correct answer: Grants only view access to the recipient
Unchecking 'Allow editing' sets the permission to view-only so the recipient cannot modify the presentation.
Question 4: Which PowerPoint feature allows a presenter to draw or highlight content on slides during a live Teams meeting?
- Slide Zoom
- Presenter Coach
- Laser pointer and Ink tools in Slide Show mode (Correct answer)
- Smart Guides
Correct answer: Laser pointer and Ink tools in Slide Show mode
During a slide show, the Laser Pointer and Ink annotation tools let a presenter visually highlight or annotate content in real time.
Question 5: What is the primary purpose of 'Shared with Me' in the PowerPoint Start screen?
- It lists files you have recently exported
- It shows presentations others have shared with your Microsoft account (Correct answer)
- It displays your OneDrive storage quota
- It lists co-authors currently online
Correct answer: It shows presentations others have shared with your Microsoft account
'Shared with Me' aggregates files that other people have shared with you, making them easy to locate without searching OneDrive.
Question 6: When embedding a PowerPoint presentation in a Microsoft Teams tab, which file type does Teams display natively?
- .pptx (Correct answer)
- .ppsx
- .ppt
- .odp
Correct answer: .pptx
Teams natively renders .pptx files in its built-in PowerPoint viewer within a channel tab.
Question 7: How can you stop sharing a PowerPoint file stored on OneDrive with a specific person?
- Delete the file and re-upload it
- Open Share > Manage Access and remove the person's permission (Correct answer)
- Save the file to your local drive
- Change the file extension to .ppt
Correct answer: Open Share > Manage Access and remove the person's permission
Use Share > Manage Access to view current permissions and remove specific individuals from the shared list.
PowerPoint Certification Collaboration Tools 3
Where must a PowerPoint file be saved to enable real-time co-authoring in Microsoft 365?