PowerPoint Certification Collaboration Tools 2 — Questions and Answers
Question 1: When co-authoring a PowerPoint file stored on OneDrive, how can you see where another user is currently editing?
- Their name and a colored flag appear near their active slide or object (Correct answer)
- A pop-up notification appears every 30 seconds
- Their edits are hidden until they save and close
- A red border surrounds the entire presentation
Correct answer: Their name and a colored flag appear near their active slide or object
PowerPoint shows each co-author's name with a colored presence indicator flag at their current editing location.
Question 2: Which Share option allows a recipient to view a presentation but not make any changes?
- Can edit
- Can view (Correct answer)
- Can comment
- Can download
Correct answer: Can view
The 'Can view' permission restricts recipients to read-only access, preventing any edits.
Question 3: What happens to a comment thread in PowerPoint when you click the 'Resolve' button?
- The thread is deleted permanently
- The thread is hidden but remains accessible in the Comments pane (Correct answer)
- The thread is exported to a Word document
- The thread is locked and converted to a text box
Correct answer: The thread is hidden but remains accessible in the Comments pane
Resolving a comment hides it from the slide view but keeps it visible in the Comments pane for future reference.
Question 4: In PowerPoint for Microsoft 365, which feature lets you automatically notify collaborators when you @mention them in a comment?
- Smart Lookup
- @mention notifications via email (Correct answer)
- Tell Me assistant
- Shared Notebook link
Correct answer: @mention notifications via email
Typing @ followed by a person's name in a comment sends them an email notification with a link to the comment.
Question 5: When using 'Present Live' in PowerPoint, what can remote audience members do?
- Edit slides in real time
- Follow the presentation on their own device and see subtitles (Correct answer)
- Download the source file
- Control slide transitions
Correct answer: Follow the presentation on their own device and see subtitles
Present Live lets audience members follow along on their own devices and optionally view live captions without being able to edit.
Question 6: Which keyboard shortcut opens the Comments pane in PowerPoint for Microsoft 365?
- Alt+C
- There is no dedicated shortcut; use the Review tab (Correct answer)
- Ctrl+Shift+C
- F6
Correct answer: There is no dedicated shortcut; use the Review tab
The Comments pane is opened via the Review tab or the comment icon; there is no single dedicated keyboard shortcut.
Question 7: A colleague shares a PowerPoint file link with 'Anyone with the link can edit' permission. What is the security risk?
- The file automatically expires after 24 hours
- Anyone who obtains the link can modify the file, even unintended recipients (Correct answer)
- The file can only be opened in read-only mode on mobile
- Comments are disabled for anonymous users
Correct answer: Anyone who obtains the link can modify the file, even unintended recipients
Open edit links pose a risk because any person who receives or finds the link can make changes to the shared file.
PowerPoint Certification Collaboration Tools 2
When co-authoring a PowerPoint file stored on OneDrive, how can you see where another user is currently editing?