PMI Project Closure & Lessons Learned 2 — Questions and Answers
Question 1: Which organizational process asset is most directly updated as a result of the Close Project or Phase process?
- Risk management plan
- Lessons learned repository (Correct answer)
- Stakeholder register
- Project charter template
Correct answer: Lessons learned repository
The lessons learned repository is a key organizational process asset updated during project closure to share knowledge across the organization.
Question 2: During project closure, what should be done with team members who were assigned to the project?
- They should remain on the project indefinitely until all issues are resolved
- They should be formally released and returned to the resource pool or functional areas (Correct answer)
- They should be reassigned to new projects without formal notification
- Their performance should not be evaluated until six months after closure
Correct answer: They should be formally released and returned to the resource pool or functional areas
Formal release of project resources during closure ensures team members can be reassigned and their availability is communicated to functional managers.
Question 3: What distinguishes project closure from phase closure?
- Project closure occurs more frequently than phase closure
- Phase closure ends a project segment while project closure ends the entire project (Correct answer)
- Phase closure requires more documentation than project closure
- Project closure only applies to projects under $1 million
Correct answer: Phase closure ends a project segment while project closure ends the entire project
Phase closure marks the end of a specific project phase while project closure ends the entire project including all phases and the final deliverable handover.
Question 4: Which of the following is NOT a typical activity during project closure?
- Obtaining formal acceptance of deliverables
- Archiving project documents
- Developing the project scope statement (Correct answer)
- Releasing project team members
Correct answer: Developing the project scope statement
Developing the project scope statement is a planning activity that occurs at the beginning of the project, not during closure.
Question 5: What is the purpose of a procurement audit conducted during project closure?
- To identify new vendors for future projects
- To review the procurement process and identify successes and failures for lessons learned (Correct answer)
- To renegotiate contract terms with existing vendors
- To create new procurement documentation templates
Correct answer: To review the procurement process and identify successes and failures for lessons learned
A procurement audit reviews the procurement process from planning through contract closure to identify lessons learned for improving future procurements.
Question 6: Which statement best describes contract closure during project closure?
- It only applies to contracts that had formal disputes
- It verifies all deliverables are complete and acceptable before authorizing final payment (Correct answer)
- It requires re-bidding for any remaining work
- It is optional when both parties informally agree to skip it
Correct answer: It verifies all deliverables are complete and acceptable before authorizing final payment
Contract closure ensures all deliverables have been completed and accepted before final payment is made, protecting both the buyer and seller.
Question 7: During lessons learned sessions, what facilitation approach is most effective according to PMI?
- Only project managers should speak to maintain efficiency
- Focus exclusively on what went wrong to prevent future mistakes
- Include all key stakeholders and encourage open discussion of both successes and failures (Correct answer)
- Conduct sessions individually to avoid group influence
Correct answer: Include all key stakeholders and encourage open discussion of both successes and failures
Effective lessons learned sessions include diverse stakeholders and balance discussion of both successes and failures to capture comprehensive organizational knowledge.
PMI Project Closure & Lessons Learned 2
Which organizational process asset is most directly updated as a result of the Close Project or Phase process?