PHR HR Information Management 3 — Questions and Answers
Question 1: What does 'role-based access control' (RBAC) accomplish in an HRIS?
- Grants data access based on a user's job role (Correct answer)
- Gives all users full access
- Removes the need for passwords
- Encrypts only payroll fields
Correct answer: Grants data access based on a user's job role
RBAC limits data visibility to what each role legitimately needs, improving security.
Question 2: Which metric measures the percentage of employees leaving an organization over a period?
- Turnover rate (Correct answer)
- Cost per hire
- Span of control
- Quality of hire
Correct answer: Turnover rate
Turnover rate tracks separations as a proportion of the workforce over time.
Question 3: What is a key consideration when migrating data to a new HRIS?
- Cleaning and validating data before transfer (Correct answer)
- Deleting all historical records
- Avoiding any testing
- Skipping user training
Correct answer: Cleaning and validating data before transfer
Data cleansing before migration prevents transferring errors into the new system.
Question 4: Which type of report shows data at a single point in time, like a current headcount?
- Snapshot report (Correct answer)
- Trend report
- Predictive model
- Forecast report
Correct answer: Snapshot report
A snapshot captures a static view of data as of a specific date.
Question 5: What is 'workforce analytics' primarily used for?
- Using data to inform strategic HR decisions (Correct answer)
- Processing payroll deductions only
- Designing office layouts
- Filing tax returns
Correct answer: Using data to inform strategic HR decisions
Workforce analytics turns HR data into insights that guide strategy and planning.
Question 6: Why is data encryption important for HR information systems?
- It protects sensitive data from unauthorized access if intercepted (Correct answer)
- It speeds up report generation
- It reduces the number of records
- It improves the user interface
Correct answer: It protects sensitive data from unauthorized access if intercepted
Encryption renders data unreadable to anyone without authorization, securing PII.
Question 7: What is the main advantage of a cloud-based (SaaS) HRIS over on-premise?
- Lower upfront infrastructure costs and vendor-managed updates (Correct answer)
- No need for any data security
- Complete elimination of subscription fees
- No internet connection required
Correct answer: Lower upfront infrastructure costs and vendor-managed updates
SaaS HRIS reduces capital expense and shifts maintenance and updates to the vendor.
PHR HR Information Management 3
What does 'role-based access control' (RBAC) accomplish in an HRIS?