HR Information Management Flashcards
7 cards from real PHR practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.
Read the first 7 HR Information Management flashcards as text
What is 'personally identifiable information' (PII) in an HR context?
Answer: Data that can identify a specific individual, like an SSN
PII is any data that can be used to identify a particular person and requires protection.
Which document defines how long HR records must be retained?
Answer: A record retention policy
A retention policy specifies retention periods to ensure legal compliance and proper disposal.
What is the benefit of integrating an HRIS with a payroll system?
Answer: Eliminates duplicate data entry and reduces errors
Integration shares data automatically, cutting redundant entry and improving accuracy.
Which is an example of a 'leading' HR metric rather than a lagging one?
Answer: Employee engagement survey scores
Leading metrics like engagement predict future outcomes, while lagging metrics report past results.
What is the purpose of a disaster recovery plan for an HRIS?
Answer: To restore HR data and systems after a failure or breach
A disaster recovery plan ensures HR data and operations can be restored after disruption.
What does 'data normalization' help achieve in an HR database?
Answer: Reducing redundancy and improving consistency
Normalization organizes data to minimize duplication and maintain consistency.
Which stakeholder typically defines functional requirements during HRIS selection?
Answer: HR end users and process owners
HR users who run the processes best identify what the new system must do.