PHR HR Information Management Questions and Answers

Question 1

An HR manager is drafting a new policy regarding employee use of company computers and email. To minimize legal risk related to privacy, which element is MOST essential to include in the policy?

Accepted Answer

A clear statement that employees have no reasonable expectation of privacy when using company systems.

Answer

A list of all websites that are blocked by the company's firewall.

Answer

A guarantee that personal emails will not be read by management.

Answer

A clause stating that all employee data entered into company systems is considered confidential.

Question 2

What is the primary distinction between HR metrics and HR analytics?

Accepted Answer

Metrics describe past events and track operational data, while analytics interpret that data to identify trends and predict future outcomes.

Answer

Metrics are qualitative and based on surveys, while analytics are quantitative and based on system data.

Answer

Analytics are used for mandatory government compliance reporting, while metrics are used for internal strategic planning.

Answer

There is no significant difference; the terms are used interchangeably in modern HR.

Question 3

A small company is implementing its first Human Resource Information System (HRIS). Which of the following is the most critical success factor for this project?

Accepted Answer

Securing consistent executive sponsorship and buy-in for the project.

Answer

Migrating all historical paper records into the new digital system before launch.

Answer

Ensuring the system has the most advanced and complex features available on the market.

Answer

Training the entire workforce on how to use the system two months before it goes live.

Question 4

According to federal law, what is the minimum period that employers must retain payroll records under the Fair Labor Standards Act (FLSA) and the Age Discrimination in Employment Act (ADEA)?

Accepted Answer

3 years

Answer

1 year

Answer

5 years

Answer

7 years

Question 5

A company recently launched an Employee Self-Service (ESS) portal. What is the primary strategic benefit of this initiative for the HR department?

Accepted Answer

It allows HR professionals to focus more on strategic initiatives by reducing time spent on administrative tasks.

Answer

It increases the HR department's control over employee data entry and accuracy.

Answer

It completely eliminates the need for employees to communicate directly with the HR department.

Answer

It generates more complex compliance reporting requirements for the HR team.

Question 6

An HR department has discovered that a manager has been accessing the personal files of their subordinates in the HRIS without any legitimate business reason. This action is a direct violation of which fundamental principle of information management?

Accepted Answer

Access control

Answer

Data integrity

Answer

System integration

Answer

Data encryption

An HR manager is drafting a new policy regarding employee use of company computers and email.To minimize legal risk related to privacy, which element is MOST essential to include in the policy?

An HR manager is drafting a new policy regarding employee use of company computers and email.
To minimize legal risk related to privacy, which element is MOST essential to include in the policy?