Report Writing & Clear Communication Flashcards

Which best describes a suspect's physical appearance for a report?

Answer: S/1 is described as a Hispanic male, approximately 30-35 years old, 5'8", 170 lbs, black hair, brown eyes, with a scar on the left cheek.

Option A provides comprehensive descriptors including age, height, weight, hair, eyes, and distinguishing features.

Which demonstrates proper use of direct quotes vs. paraphrasing in a report?

Answer: V/Smith stated, 'He pointed the gun at my face and said give me the money.' V/Smith further stated that the suspect then ran eastbound on Main Street.

Option A quotes exact words for the critical threat and paraphrases supplementary details.

Which best documents a consent search for legal protection?

Answer: I asked, 'May I search your vehicle?' The occupant responded, 'Yes, go ahead.' I then searched the passenger compartment.

Option A documents the request, exact verbal consent, and scope of search.

Which correctly documents chain of custody for evidence?

Answer: I collected one (1) Smith & Wesson .38 revolver, serial number J12345, from the bedroom closet floor. I placed it in Evidence Bag #4021 and logged it at the evidence locker at 1545 hours.

Option A documents who, what (specific description with serial number), where, how packaged, where stored, and when.

How should an officer handle secondhand information in a report?

Answer: Attribute to its source: 'W/Jones stated that she heard the suspect threaten the victim earlier that day.'

Secondhand information must be attributed so readers can assess reliability.

Which closing statement is most appropriate for a report narrative?

Answer: No further action was taken at the scene. This case is pending further investigation. Report forwarded to Detective Division.

Option A documents disposition, case status, and routing.