KS - Notary The Notary Seal and Journal Questions and Answers

Question 1

According to Kansas law, which of the following is a required element on a notary's official stamp for a tangible document?

Accepted Answer

The words "Notary Public" and "State of Kansas"

Answer

Kansas law (K.S.A. 53-5a18) requires that a notary's official stamp for a tangible document include the notary's name as it appears on the commission, the words 'notary public,' and the words 'State of Kansas.' While an electronic stamp has additional requirements like the commission number and expiration date, these are not mandatory on the physical stamp itself, though the expiration date must be added to the notarization.

Question 2

A Kansas notary is completing a journal entry for a notarization. If the signer was identified through a government-issued photo ID, which piece of information is the notary required to record in the journal?

Accepted Answer

A brief description of the ID, including its issuance and expiration dates

Answer

When a signer's identity is verified using satisfactory evidence like an ID card, the Kansas Notary Handbook requires the notary to record a brief description of the method of identification and the identification credential presented, including the date of issuance and expiration.

Question 3

A notary in Kansas has just finished their four-year commission. For how long must they retain their notary journal after the date of the last entry?

Accepted Answer

10 years

Answer

Per Kansas statute K.S.A. 53-5a20, a notary public is required to retain their journal for 10 years after the performance of the last notarial act chronicled in it. This applies even after the notary's commission has expired.

Question 4

A Kansas notary who works for a law firm resigns from their job. The employer paid for the notary's commission, bond, stamp, and journal. Who is entitled to possess the notary's journal and stamp?

Accepted Answer

The notary, as the commission and tools belong to the individual.

Answer

The Kansas Secretary of State's office clarifies that a notary commission, including the stamp and journal, belongs to the individual notary, regardless of who paid for them. A notary who leaves employment should keep their stamp and journal.

Question 5

Which of the following is TRUE regarding the format of a tangible (paper) notary journal in Kansas?

Accepted Answer

It must be a permanent, bound register with numbered pages.

Answer

Kansas law specifies that if a notary journal is maintained in a tangible format, it must be a permanent, bound register with numbered pages to ensure the integrity and chronological order of the records.

KS - Notary Exam Practice Test

KS - Notary Exam Practice Test

KS - Notary The Notary Seal and Journal Questions and Answers