HI Notary - Hawaii Notary Notarial Record Book Requirements Questions and Answers

Question 1

A Hawaii notary public's commission expires. According to Hawaii law, what is the required action concerning their notarial record book?

Accepted Answer

The notary is required to deposit the record book with the Attorney General within 90 days.

Answer

Hawaii Administrative Rules require that upon the expiration of a commission, the notary public must deposit their record book with the attorney general within 90 days. Failure to do so can result in fines and suspension of a future commission.

Question 2

A client presents a document for notarization and asks you not to record their home address in your record book, citing privacy concerns. How should you, as a Hawaii notary, proceed?

Accepted Answer

Refuse the notarization until the client agrees to provide their address for the record book.

Answer

Hawaii Revised Statutes §456-15 explicitly requires the notary to record the address of each person whose signature is notarized. Failing to record this required information would be a violation of notarial law. The correct procedure is to explain the legal requirement and refuse the notarization if the signer will not comply.

Question 3

Which of the following is NOT a required element to be recorded in a Hawaii notary's record book for each notarial act?

Accepted Answer

The fee, if any, charged for the notarial service.

Answer

While it is a common practice to record the fee charged, Hawaii Revised Statutes §456-15 does not list the fee as a mandatory element for the record book entry. The other three options—signer's details, type/date/time, and method of identification—are all explicitly required.

Question 4

A Hawaii notary discovers their record book has been stolen from their locked office. What is the notary's first required action according to Hawaii Administrative Rules?

Accepted Answer

Notify the Attorney General in writing within ten days of the discovery.

Answer

Hawaii Administrative Rules §5-11-18 and HRS §456-9(c)(6) require a notary to deliver written notification to the Attorney General within ten days after the loss, misplacement, or theft of a record book. They must also inform a law enforcement agency in the case of theft and provide a copy of the report to the Attorney General.

Question 5

Regarding the physical specifications of a tangible notarial record book, Hawaii law requires that the book must be:

Accepted Answer

A permanently bound volume with pre-printed, sequential page numbers.

Answer

Hawaii Administrative Rules §5-11-9 specifies that the record book shall be bound and that the pages shall be consecutively numbered. This requirement ensures the integrity of the record book and prevents the removal or insertion of pages.

(HI Notary) Hawaii Notary Exam Practice Test

(HI Notary) Hawaii Notary Exam Practice Test

HI Notary - Hawaii Notary Notarial Record Book Requirements Questions and Answers