HI Notary Hawaii Notary Journal and Record Keeping

Question 1

Under Hawaii law, is maintaining a notary journal mandatory for all notaries public?

Accepted Answer

Mandatory — all Hawaii notaries must keep a sequential journal of notarial acts

Answer

HRS §456-15 requires all Hawaii notaries to maintain a sequential journal of all notarial acts performed.

Question 2

Which of the following is required to be recorded in a Hawaii notary journal entry for each act?

Accepted Answer

The method used to identify the signer

Answer

The method of identification (e.g., driver's license, personal knowledge, credible witness) must be recorded for each notarial act.

Question 3

A Hawaii notary performs 10 notarial acts in one day for the same client on multiple documents. How should the journal entries be made?

Accepted Answer

A separate sequential entry for each individual notarial act

Answer

Each notarial act requires its own separate, sequential journal entry regardless of whether multiple acts are performed for the same client on the same day.

Question 4

After completing a notarial act, when must a Hawaii notary make the journal entry?

Accepted Answer

As soon as practicable, and at the time of the act is preferred

Answer

Journal entries should be made at the time of the notarial act or as soon as possible afterward — delay increases the risk of error.

Question 5

A Hawaii notary's journal is completely full. What should they do?

Accepted Answer

Begin a new journal and label it with the continuation number and date

Answer

When a journal is full, the notary should obtain a new journal, label it as a continuation, and continue recording acts — retaining both journals for the required period.

(HI Notary) Hawaii Notary Exam Practice Test

(HI Notary) Hawaii Notary Exam Practice Test

HI Notary Hawaii Notary Journal and Record Keeping