FREE IL-Notary Electronic and Remote Online Notarization (RON) Procedures Questions and Answers

Question 1

Before performing their first electronic notarization, an Illinois notary must:

Accepted Answer

Notify the Secretary of State and identify their chosen technology provider

Answer

A notary cannot simply decide to start performing electronic notarizations. They must first select a state-approved technology provider and then formally notify the Secretary of State of their intent to use that specific system. This registration is a mandatory prerequisite.

Question 2

What is the minimum retention period for the audio-visual recording of a Remote Online Notarization (RON) session in Illinois?

Accepted Answer

7 years

Answer

Illinois law requires that the complete audio-visual recording of a RON session be securely stored. This recording serves as critical evidence of the notarial act and must be retained by the notary or a designated third party for a minimum of seven years.

Question 3

During a RON session for a signer not personally known to the notary, which of these is a required part of the identity verification process?

Accepted Answer

Credential analysis and knowledge-based authentication (KBA)

Answer

Identity verification for a remote individual is a multi-layered process. It must include remote presentation of a government ID, automated analysis of that ID (credential analysis), and successful completion of knowledge-based authentication (KBA) questions.

Question 4

Where must an Illinois notary be physically located when performing a Remote Online Notarization (RON)?

Accepted Answer

Physically located within the State of Illinois

Answer

While the signer can be located anywhere in the world, the notary's authority is tied to their Illinois commission. Therefore, the notary must be physically located within the geographical boundaries of the State of Illinois at the time they perform the remote notarial act.

Question 5

What must be securely attached to or logically associated with an electronically notarized document?

Accepted Answer

The notary's electronic signature and electronic seal

Answer

For an electronic notarization to be valid, the notary must affix both their electronic signature and their electronic seal to the document. These must be linked to the document in such a way that any subsequent changes are detectable, ensuring the document's integrity.

(IL Notary) Illinois Notary Exam Practice Test

(IL Notary) Illinois Notary Exam Practice Test

FREE IL-Notary Electronic and Remote Online Notarization (RON) Procedures Questions and Answers