OR Notary Notary Journal Recordkeeping 3

Question 1

What should an Oregon notary do if their journal is stolen?

Accepted Answer

Immediately notify the Oregon Secretary of State in writing and report the theft to law enforcement

Answer

Report the theft only to the employer

Answer

Purchase a new journal and continue notarizing without reporting the incident

Answer

Notify only the signers whose entries are in the journal

Question 2

Which of the following information is typically NOT required in an Oregon notary journal entry?

Accepted Answer

The signer's full Social Security number

Answer

The date of the notarial act

Answer

The type of notarial act performed

Answer

The type of identification used to identify the signer

Question 3

An Oregon notary performs multiple notarial acts for the same signer on the same day regarding different documents. How should the journal be completed?

Accepted Answer

A separate entry for each individual notarial act performed

Answer

One combined entry for all acts on the same day

Answer

No entry is needed if all acts are for the same person

Answer

A daily summary entry at the end of the day

Question 4

When should an Oregon notary make the journal entry for a notarial act?

Accepted Answer

At or near the time the notarial act is performed

Answer

Within 24 hours of performing the act

Answer

At the end of the business day when multiple acts have been performed

Answer

Within one week of performing the act

Question 5

If an Oregon notary performs a notarial act and later discovers they forgot to make a journal entry, what should they do?

Accepted Answer

Make the entry as soon as possible with a note indicating the entry was made after the fact

Answer

Leave the journal blank — backdating is prohibited

Answer

Make the entry with the current date even if it is days later

Answer

Discard the record entirely to avoid confusion

Question 6

May an Oregon notary allow an employer to keep the notary's official journal?

Accepted Answer

No, the journal must remain under the direct control of the notary to whom it belongs

Answer

Yes, employers routinely hold notary journals on behalf of their notary employees

Answer

Yes, if the notary provides written authorization

Answer

Only if the employer is also a licensed attorney or notary