OMST Records Management 3

Question 1

Which filing arrangement groups records by topic or category rather than by name or number?

Accepted Answer

Subject filing

Answer

Geographic filing

Answer

Numeric filing

Answer

Chronological filing

Question 2

What is a key advantage of color-coded filing labels?

Accepted Answer

They speed retrieval and make misfiled documents visible

Answer

They reduce paper usage

Answer

They encrypt sensitive data

Answer

They replace the need for indexing

Question 3

Which of the following best describes 'active records'?

Accepted Answer

Records frequently used in current business operations

Answer

Records awaiting destruction

Answer

Records transferred to off-site storage

Answer

Records protected under HIPAA

Question 4

A 'guide' in a manual filing system is used to:

Accepted Answer

Divide and label sections within a file drawer

Answer

Lock confidential drawers

Answer

Track borrowed files

Answer

Date-stamp incoming documents

Question 5

When two individuals have the same last name and first name, which element is typically used as the third indexing unit?

Accepted Answer

Their middle name or initial

Answer

Their job title

Answer

Their employee ID

Answer

Their department

Question 6

Which federal law governs the privacy and security of patient health records in US healthcare settings?

Accepted Answer

HIPAA

Answer

FERPA

Answer

SOX

Answer

FOIA