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Clerical Checking and Accuracy Flashcards

7 cards from real NYS practice questions. Tap to flip, then mark Knew It or Still Learning — missed cards come back until you master them.

Read the first 7 Clerical Checking and Accuracy flashcards as text

  1. A court officer must verify that the defendant's name on an indictment matches exactly the name on the arrest record. Indictment: 'JOHNSON, DWAYNE A.' Arrest Record: 'JOHNSON, DUANE A.' What is the error?

    Answer: The first name is spelled differently.

    'DWAYNE' on the indictment differs from 'DUANE' on the arrest record, a spelling discrepancy that must be resolved before proceedings continue.

  2. A filing log lists case statuses in a column: Open, Open, Closed, Open, Closed, Closed, Open. How many cases are listed as 'Closed'?

    Answer: 3

    Counting each 'Closed' entry: position 3, 5, and 6 — there are exactly 3 Closed cases in the column.

  3. A court officer spots the following batch of case IDs and must find the one that does not conform to the format 'XX-YYYY-NNNNN' (two letters, four digits, five digits): CR-2024-10345, BU-2023-98712, MN-24-10933, FE-2025-00451

    Answer: MN-24-10933

    'MN-24-10933' uses only two digits in the year segment instead of the required four, making it non-conforming.

  4. Two officers independently log the same fine amount. Officer A records '$1,250.00'; Officer B records '$1,205.00'. What is the dollar discrepancy?

    Answer: $45.00

    $1,250.00 minus $1,205.00 equals $45.00, representing a digit-swap error in the tens and units position.

  5. An officer must check that a defendant's fingerprint classification code 'R-13-W-17-16' is entered the same way in two systems. System A shows 'R-13-W-17-16'; System B shows 'R-13-M-17-16'. Which segment differs?

    Answer: The middle letter segment.

    The third segment is 'W' in System A but 'M' in System B, a single-character difference in the middle letter segment.

  6. A court scheduling log must show hearings in time order. The log reads: 9:00 AM, 10:30 AM, 2:00 PM, 11:15 AM, 3:45 PM. Which hearing is out of order?

    Answer: 11:15 AM

    11:15 AM is listed after 2:00 PM even though it occurs earlier in the day, breaking the chronological sequence.

  7. An officer checks that five signatures on a jury waiver form are each accompanied by a printed name. Upon review: signature 1-name present, signature 2-name present, signature 3-name MISSING, signature 4-name present, signature 5-name present. What should the officer do?

    Answer: Flag the form as incomplete and return it for completion.

    A form missing any required printed name is incomplete and must be returned for the missing information to be supplied before it can be accepted.

Clerical Checking and Accuracy Flashcards — NYS Study Cards with Answers